Programs Officer

General Summary:

• The Programs Officer has primary responsibility for effectively supporting the implementation of all activities, projects, programs, and interventions of clients Network. Duties include supporting Program managers in implementing the full spectrum of monitoring and evaluation (M&E) requirements, Program management, logistics facilitation, resource allocation, data collection, stakeholder engagement, supporting workshop logistics and program activities procurement and administration, as well as preparing up-to-date reports.
• Duties are fulfilled using his or her expertise, implementing and delivering a wide spectrum of programmatic services, maintaining a commitment to the organizational mission, liaising effectively and professionally with the stakeholders, and prioritizing needs to ensure the program's objectives are achieved.
• The role requires exceptional program implementation skills, highly developed effective communication skills, close attention to detail and follow-through, and a commitment to teamwork, integrity, fiscal responsibility, ethics, and collaboration with educators, colleagues, partners, and all stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Serve as liaison with various stakeholders, partner schools, and the community; maintain accurate data and fulfill all M&E requirements.
• Implement all programs aligned with FK’s programmatic model, framework, and approach.
• Contribute to the design of new and existing programs by providing on-the-ground insights and practical recommendations to the Programs Managers.
• Regularly review, reflect, and assess programmatic inputs, resources, content, and operations, making recommendations for adjustment that improve efficiency and maximize impact.
• Proactively communicate with all relevant program stakeholders, including the school heads, teachers, programmatic partners, colleagues, students, families, and the larger community.
• Organise and manage all program logistics and resources required for meetings, workshops, site visits,resource distributions, and other FKSN activities (including facility and equipment use, technology, catering,transportation, and the dissemination of related documentation and materials).
• Coordinating closely with colleagues in relevant organizational departments to ensure alignment of tasks,deadlines, and responsibilities.
• In collaboration with Program managers, facilitate training protocol, curricula, materials, and knowledge competency models for teachers, GU Patrons, and other stakeholders on programmatic themes.
• Prepare and distribute accurate, timely minutes and meeting reports to inform relevant stakeholders and formally document activities.
• In collaboration with the Finance Department, implement programmatic activities in alignment with allocated budgets and in compliance with organizational policies, procedures, and directives; actively seek and pursue strategies to decrease costs while increasing the quality of services and impact.
• In collaboration with the Senior Finance Officer and Admin Manager, undertake projects and activities procurement in line with the procurement policy, and liaise with the finance department to verify quality and raise payment requisitions.
• In collaboration with the Operations Departments and the Client, establish, communicate, and update a program's calendar and itinerary of activities, proactively informing key stakeholders to ensure facility, equipment, transportation, and staffing requirements, and to mitigate potential conflicts.
• Organize and manage program records, documents, and data consistent with required protocols, including the development and daily upkeep of an online platform for record keeping that ensures data integrity and provides secure access by key stakeholders.
• Actively research, prepare, and share up-to-date information and reports on relevant topics to enrich the knowledge of team members and support program objectives.
• Support, organise, and oversee teachers' training and provide support resources to ensure accurate data collection and recordkeeping.
• Proactively identify and report potential programmatic and operational risks, providing proposed mitigation strategies to the Programs Managers.

Education and Work Experience:

• Bachelor's degree in Education or related field
• 4+ years of Programs management experience, preferably at a non-profit in Kenya

Knowledge, Skills, and Abilities:

• Superior project management skills -- self-reliant, results-oriented, flexible, collaborative, and proactive.
• Excellent judgment and integrity, with the highest attention to ethics and policy compliance.
• Entrepreneurial team player who can multitask, prioritize effectively, and adhere to deadlines.
• Exceptional written and oral communication skills.
• Proficient in all aspects of budgeting, procurement, and fiscal management.
• Highly proficient with computer applications, including managing, analyzing, and communicating data.
• Well-developed interpersonal skills; ability to interact with stakeholders at all organizational levels.
• Ability to manage and be strictly accountable for the handling of confidential and sensitive information.
• Ability to respond quickly and maintain composure in situations that impact health, safety, and security.