Personal Assistant / Operations Coordinator

Key Responsibilities

• Social Media Coordination & Marketing Support (Waka Initiatives)
• Provide daily updates on ongoing activities and campaign performance.
• Manage email communications and stakeholder correspondence.
• Liaise with internal teams to ensure timely execution of assigned tasks.
• Support testing and execution of Waka initiatives and campaigns.
• Identify and recommend high-traffic locations for activations.
• Coordinate printing and distribution of promotional materials (e.g., stickers, posters).
• Manage prize fulfillment processes, including contacting winners, obtaining consent forms, and organizing prize distribution.
• Scan and submit signed documentation.
• Support student sign-up and engagement activities.
• Financial Coordination
   
• Assist in budget preparation and tracking.
• Collect, organize, and maintain receipts and financial records.
• Prepare and submit expense reports in a timely manner.
• Household & Administrative Management
• Manage procurement of groceries and essential household items.
• Coordinate and follow up with household staff on daily responsibilities.
• Oversee apartment maintenance, repairs, and service providers.
• Maintain communication with relevant administrative personnel and vendors.
• Executive Support
• Coordinate travel logistics, including airport arrangements and driver coordination.
• Manage document handling, including scanning, printing, and filing.
• Provide daily task updates and to-do lists to the Director.
• Arcade Machine Operations
• Identify and assess high-traffic locations for arcade machine installations.
• Conduct regular site visits to monitor performance and operations.
• Learn and manage the basic operation and maintenance of arcade machines.

General Responsibilities

• Provide timely updates and progress reports as required.
• Support ad hoc tasks and operational needs as assigned.

Qualifications & Requirements

• Proven experience as a Personal Assistant, Operations Coordinator, or similar role.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to prioritize tasks and work independently in a dynamic environment.
• Basic understanding of financial management and budgeting.
• Tech-savvy, with the ability to quickly learn new tools and systems.
• High level of professionalism, discretion, and attention to detail.