Key Responsibilities
- Provide day-to-day administrative support to assigned team members, including calendar management, scheduling, and meeting coordination.
- Support travel arrangements and logistics, ensuring timely bookings, accurate itineraries, and compliance with firm policies.
- Assist in preparing and formatting business documents, presentations, and correspondence under the guidance of Senior Executive Assistants.
- Manage expense reports, timesheets, and other internal documentation accurately and on time.
- Coordinate internal meetings — including setting up conference rooms, managing catering, and preparing materials as required.
- Act as a professional and courteous point of contact for internal and external stakeholders, demonstrating strong communication and service orientation.
- Maintain and organize filing systems, contact lists, and shared folders to ensure information is accurate and easily accessible.
- Support the execution of internal events and office initiatives by providing logistical and administrative assistance.
- Proactively anticipate administrative needs, follow up on action items, and help ensure smooth dayto-day operations for supported teams.
- Work collaboratively with other Executive Assistants to ensure consistent support and service delivery across the office.
Key Qualifications
- Bachelor’s degree business administration, office management, or a related field.
- At least 5 years of experience in a similar role within an organization of 100+ employees.
- Interest in developing a long-term administrative career within a professional services or corporate setting.
- Experience working in a culturally diverse environment, with sensitivity to varying communication and work styles is an advantage but not required.
Salary: Monthly Gross Salary: KES 150,000 depending on experience and qualifications
Location: Nairobi, Kenya
Career Level: Lower Mid-Level
Job Type: Full-Time
Deadline for applications: 31/03/2026
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