Internship - Partnership Research and Innovation

Executive Assistant (Secretarial Focus)

Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant with a Diploma in Secretarial Studies to support our senior management team. The ideal candidate will bring proven administrative expertise, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, proofread, and format correspondence, reports, and presentations.
• Handle incoming calls, emails, and correspondence with professionalism and discretion.
• Maintain filing systems (physical and digital) and ensure document confidentiality.
• Organize internal and external meetings, including logistics, agendas, and minutes.
• Process expense reports, invoices, and purchase orders as needed.
• Serve as a liaison between executives and internal/external stakeholders.
• Support special projects and administrative tasks as assigned.

Qualifications & Requirements

• Diploma in Secretarial Studies or equivalent qualification.
• Minimum 2 years of experience in a secretarial or administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities.
• Ability to work independently and handle sensitive information with absolute confidentiality.

Preferred Skills

• Experience with scheduling software or CRM tools.
• Knowledge of office management procedures and basic accounting.
• Fluency in additional languages is an asset.

What We Offer

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and continued education.
• A collaborative, inclusive work culture that values your expertise.

How to Apply

Please submit your resume and a cover letter detailing your relevant experience and your Diploma in Secretarial Studies. Applications will be reviewed on a rolling basis.