Internship - Partnership Research and Innovation
Posted:
Company Details
Industry:
Education Management
Website:
http://www.tum.ac.ke/
Description:
A university of global excellence in advancing Knowledge, science and Technology. To provide leadership and outstanding programmes by engaging in scholarly reflection, cultivating critical thinking and advancing creative problem-solving skills in the fields of engineering, the sciences, business and…
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Job Details
Job Type:
Full Time
Workplace Type:
On-site
Qualification:
Diploma
Job Experience:
Mandatory
Job Location:
Mombasa County, Kenya
Closing Date:
Undisclosed
Salary:
KES Unspecified / month
Other Pay:
Benefits
Job Category:
Administration
Job Description
Executive Assistant (Secretarial Focus)
Job Summary
We are seeking a highly organized and detail-oriented Executive Assistant with a Diploma in Secretarial Studies to support our senior management team. The ideal candidate will bring proven administrative expertise, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Prepare, proofread, and format correspondence, reports, and presentations.
- Handle incoming calls, emails, and correspondence with professionalism and discretion.
- Maintain filing systems (physical and digital) and ensure document confidentiality.
- Organize internal and external meetings, including logistics, agendas, and minutes.
- Process expense reports, invoices, and purchase orders as needed.
- Serve as a liaison between executives and internal/external stakeholders.
- Support special projects and administrative tasks as assigned.
Qualifications & Requirements
- Diploma in Secretarial Studies or equivalent qualification.
- Minimum 2 years of experience in a secretarial or administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and time‑management abilities.
- Ability to work independently and handle sensitive information with absolute confidentiality.
Preferred Skills
- Experience with scheduling software or CRM tools.
- Knowledge of office management procedures and basic accounting.
- Fluency in additional languages is an asset.
What We Offer
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and continued education.
- A collaborative, inclusive work culture that values your expertise.
How to Apply
Please submit your resume and a cover letter detailing your relevant experience and your Diploma in Secretarial Studies. Applications will be reviewed on a rolling basis.
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