Human Resource Assistant

Position: Human Resource Assistant

Industry Sector: General

Remuneration: Kshs. 28,000 – 30,000

Employment Nature: Full-time

Location: Industrial Area, Nairobi

The Objective

The Human Resource Assistant serves as the operational backbone of the HR department, ensuring that the employee lifecycle is managed with precision and confidentiality. Your mandate involves streamlining the recruitment process, maintaining airtight records, and supporting the payroll function to ensure employees are paid accurately and on time. You will act as a primary point of contact for staff inquiries, playing a vital role in upholding company policies and fostering a professional workplace culture. This position requires a proactive individual who can balance administrative rigor with the interpersonal skills necessary for effective employee relations.

Accountability Workstreams

Talent Acquisition & Lifecycle Support

• Facilitate recruitment logistics by posting vacancies and coordinating the shortlisting of qualified candidates.

• Manage the interview schedule and maintain professional communication with all applicants.

• Execute the onboarding sequence, including the preparation of contracts and the delivery of induction materials.

• Maintain an organized database of recruitment records to track hiring metrics.

Documentation & Payroll Administration

• Oversee the maintenance of physical and digital employee files, ensuring all documents are current and secure.

• Manage HR documentation including leave approvals, disciplinary notices, and contract renewals.

• Compile and verify payroll inputs such as attendance records and statutory deductions (NHIF, NSSF).

• Respond to staff queries regarding benefits and pay, ensuring high levels of internal service.

Governance & Employee Relations

• Monitor HR practices to ensure total compliance with Kenyan labor laws and internal company policies.

• Assist in the implementation of new HR procedures and support the documentation of disciplinary actions.

• Serve as an accessible point of contact for employee concerns, escalating issues to management when necessary.

• Provide general administrative support, including the preparation of weekly or monthly HR activity reports.

Candidate Specifications

The Essentials

• Education: Diploma in Human Resource Management or a related business field.

• Domain Expertise: Previous experience in an HR or administrative capacity.

• Technical Proficiency: High level of competence in MS Office, particularly Excel for data tracking and Word for documentation.

Competency Profile

• Organizational Skills: You can manage complex filing systems and meet strict administrative deadlines.

• Ethics: You demonstrate an unwavering commitment to confidentiality and professional integrity.

• Communication: Clear verbal and written skills for interacting with staff across all levels of the organization.

• Legislative Knowledge: A functional understanding of the Kenyan Employment Act and statutory requirements.

Why This Role Matters

• Operational Impact: Directly influence the efficiency of the workforce through meticulous record-keeping.

• Career Foundation: Gain comprehensive exposure to all facets of HR management.

• Professional Environment: Join a structured team in a major commercial hub.

Interested candidates are invited to share their profiles for the "Human Resource Assistant" role. Detail your administrative and labor law knowledge in your application. Apply today.