HR Coordinator

Industry Sector: NGO / Community Development

Remuneration: Kshs 70,000 – 80,000

Employment Nature: Full-time

Location: Chogoria, Tharaka-Nithi

Strategic Objectives

We are seeking a neutral, objective, and highly organized HR Coordinator to serve as the backbone of our administrative and human capital operations. Your primary goal is to ensure seamless HR service delivery while maintaining strict adherence to Kenyan labor laws and organizational policies. You will act as a pivotal link between management and staff, facilitating everything from talent acquisition and onboarding to benefits administration and conflict resolution. This role requires a professional who can manage sensitive data with absolute confidentiality and foster a positive, productive work culture across our multi-disciplinary teams.

Operational Workstreams

Human Capital Management & Compliance

• Maintain and update HR manuals and internal policies to ensure they align with evolving best practices and statutory regulations.

• Manage the full lifecycle of HR documentation, including employment contracts, confirmation letters, and exit procedures.

• Track contract timelines and probation periods, providing timely notifications to supervisors regarding expiries or performance reviews.

• Ensure 100% compliance with statutory bodies (NSSF, SHIF, PAYE) and flag any areas of potential risk.

Recruitment, Onboarding & Development

• Coordinate the end-to-end recruitment process, from drafting job advertisements to conducting reference checks and employment verifications.

• Lead induction programs for new hires to ensure a smooth transition into the organization’s culture and workflows.

• Collate departmental training needs and maintain a comprehensive database to track staff capacity-building initiatives.

• Support managers in the performance appraisal process to drive organizational efficiency and individual growth.

Benefits, Payroll & Employee Relations

• Oversee staff enrollment in medical, insurance, and pension schemes, ensuring timely updates for new and exiting employees.

• Manage the leave management system, producing quarterly utilization and reconciliation reports.

• Liaise with the Finance department to provide accurate updates for monthly payroll processing, including salary adjustments and unpaid leave.

• Serve as a neutral point of contact for workplace concerns, facilitating disciplinary processes and conflict resolution with professional objectivity.

Professional Standards

The Essentials

• Education: Bachelor’s Degree in HR Management, Business Administration, or a related field.

• Certification: Higher Diploma in HR Management or IHRM membership is highly desirable.

• Experience: 3–5 years of progressive HR experience, with a strong preference for candidates from the NGO sector.

• Legislation: Deep knowledge of Kenyan Labour Laws and current statutory requirements.

Required Competencies

• Integrity: Proven ability to handle high-level confidential information with discretion.

• Coordination: Exceptional organizational skills to manage the HR calendar and multiple administrative deadlines.

• Interpersonal Skill: Ability to navigate complex employee relations and mediate conflicts effectively.

• Technical Literacy: Proficiency in Microsoft Office Suite and experience with HRIS platforms.

The Value Proposition

• Mission-Driven Work: Contribute directly to sustainable livelihoods and family health in Africa.

• Strategic Role: Operate at a coordination level with direct reporting to the Managing Director.

• Competitive Package: A stable role within a reputable NGO offering a solid salary and growth potential.

If you possess the necessary qualifications and are ready for this challenge, please send your CV, Ensure the email subject is strictly quoted as HR Coordinator-Chogoria.

Deadline: Applications must be received before 15th May 2026.