HR and Facility Officer

Job Title: HR and Facility Officer

Location: Nairobi, Kenya
Industry: Tour and Travel

Job Summary

Our client, a tour and travel company, is seeking a dedicated HR and Facility Officer to oversee human resources operations and facility management. The role involves supporting recruitment, employee relations, compliance, and maintaining a safe, efficient work environment.

Key Responsibilities

Human Resources

• Liaise with the HR & Facility Manager and team leaders to ensure a timely and quality recruitment process.
• Manage job advertising, longlisting, interview scheduling, and background checks efficiently.
• Follow onboarding procedures, ensuring executives and new staff are informed and expectations are clear.
• Execute offboarding procedures, including proper completion and filing of exit documents such as clearance forms.
• Assist the HR Manager in investigations and documentation of conflicts and disciplinary matters.
• Ensure compliance with labor laws, including the Employment Act and health and safety regulations.
• Work with the HR Manager to identify and mitigate risks such as injuries and accidents.
• Assist in availing HR documents during audits.
• Support the Management Team by taking care of up-to-date minutes, sending reminders, and sharing documents within deadlines.
• Critically follow through to ensure all policies are followed by team members and report breaches to the HR Manager.
• Maintain confidentiality and secure all personnel records and sensitive documents.
• Adhere to data privacy requirements and protect employee information.
• Assist the performance process by explaining procedures, managing documentation, and coordinating improvement plans like mentorship, coaching, and learning sessions.
• Review leave records monthly in the system for accuracy.
• Maintain accurate and up-to-date staff records per internal HR company procedures.
• Manage contracts: prepare, ensure signing, and file staff contracts accurately.
• Update payroll information including personal statutory details, overtime, and salary data.
• Keep HR department working sheets and documents (e.g., Google Sheets) accurate.
• Draft official letters and other documentation as needed.

Facility Management

• Coordinate maintenance, repair, and upkeep of company facilities, including buildings, grounds, compound, and equipment.
• Plan office space layout, furniture, and equipment.
• Ensure housekeeping services such as cleaning, trash removal, and recycling are performed.
• Coordinate utility usage (electricity, water, gas) and implement energy-saving initiatives.
• Ensure compliance with environmental, health, and safety regulations, including waste management and emergency preparedness.
• Communicate health and safety regulations clearly to all and maintain a safe working environment.
• Inform and guide office assistants (kitchen, cleaning, and security) as directed by the HR Manager.
• Work closely with the IT & Facility Officer on facility issues.

Qualifications

• Bachelor’s Degree in Human Resource Management
• IHRM License
• CHRP Certification (added advantage)
• Minimum of two (2) years of experience in HR operations

Skills and Competencies

• Attention to detail
• Teamwork and collaboration
• Good communication and reporting skills
• Reliability
• Problem solving and decision-making
• Result oriented
• Initiative
• Creativity
• Leadership skills

What We Offer

A monthly basic salary ranging from KES 42,500 – KES 80,000.

How to Apply

Send your CV only to [email protected] by 10th August 2026 with the subject line “HR AND FACILITY OFFICER (TOUR AND TRAVEL COMPANY)”. Applications will be reviewed as received, and qualified candidates will be called for an interview as soon as their CVs are received. Kindly indicate your current, last, or expected salary in the CV.

Candidates who do not hear from us by this date should consider their applications unsuccessful.