Finance Coordinator
Job Overview
Position Overview
The Finance Coordinator supports the day-to-day financial operations of the CHAI Zambia country office. Reporting to the Finance Manager, the Finance Coordinator carries out routine transaction processing, cash handling, filing, and administrative support, helping ensure that financial records are accurate, complete, and audit-ready. This is a mid-level finance role, well suited to someone early in their finance or accounting career who is looking to build hands-on experience within an international NGO setting.
Key Responsibilities
- Support processing of payment requests, vendor invoices, and staff advances in line with CHAI's financial policies.
- Work with the Accountant in Preparation of cashflow Analysis Reports to be submitted to Finance Manager.
- Assist with capturing transactions to the correct project, donor, and budget line ahead of entry into the accounting system.
- Process transactions on the Bank and Mobile Money Platforms that are reviewed verified by the accountant to facilitate program and organisational activities under CHAI Zambia.
- Prepare and file physical and electronic financial documentation in a complete, well-organized, and audit-ready manner.
- Support Accountant with documentation during bank reconciliations and other routine financial control checks.
- Assist with statutory remittance submissions, ensuring supporting documents are accurate and complete.
- Maintain vendor files and help follow up on outstanding invoices and purchase orders.
- Support the accountant with maintenance of an accurate and up-to-date asset inventory list.
- Assist non-finance staff with basic guidance on expense submission and documentation requirements, referring more complex questions to the Finance Manager.
- Support month-end close activities by preparing supporting schedules and documentation as directed by Finance Manager.
- In collaboration with both Accountant and Finance Manager, Support both country and Global Audit Engagements by providing requested documentation.
- Assist in the preparation of financial reports for internal and external stakeholders.
- Perform other duties as assigned.
Qualifications
- Bachelor's degree in Finance, Accounting, ACCA Part II, CIMA Managerial Level ,ZICA or a related field.
- Must be registered membership of ZICA (Mandatory)
- At least three years of relevant experience in finance, accounting, or bookkeeping; experience in an NGO or international development setting is an advantage.
- Working knowledge of accounting principles and basic financial controls.
- Proficiency in Microsoft Excel and working knowledge of the broader Microsoft Office suite; familiarity with QuickBooks or a similar accounting system is an advantage.
- Strong organizational skills and high attention to detail.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Good interpersonal and communication skills, with the ability to work effectively in a multicultural environment.
- High level of integrity and accountability in handling organizational finances.
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