Examination Assistant

Main Purpose of Job:

A Departmental Examination Assistant is responsible for organizing, coordinating, and overseeing the smooth administration of examinations within the department under the guidance and supervision of the Head of Department. The role also involves maintaining accurate and up-to-date examination records and ensuring all related documentation is properly managed, updated and securely kept.

Duties and Responsibilities Typical duties include

• Planning and preparing the examination timetable.
• Coordinating the setting, moderation, and approval of exam papers.
• Ensuring exams follow institutional policies and regulations.
• Organizing venues, invigilators, and required materials.
• Communicating exam schedules to students and staff.
• Supervising the administration of examinations.
• Handling examination irregularities and reporting issues.
• Coordinating marking, submission, and verification of results.
• Ensuring confidentiality and security of exam materials.
• Keeping accurate examination records and reports.
• Uploading examinations on vas
• Addressing the issues of missing marks
• Preparing the Departmental graduation list
• Teaching the units assigned in the semester
• Any other duties assigned by the HOD on behalf of the VC

Qualifications

Requirements

• Skills: Strong attention to detail, proficiency in MS Office/ICT, numerical abilities, good organizational and interpersonal skills.
• Attributes: Ability to work under pressure with tight deadlines and integrity.

Qualifications and Experience:

• Bachelor’s Degree in Health Systems Management or Bachelors’ Degree in Public Health or Bachelor’s Degree in Population Health or any other relevant Bachelor’s Degree with at least Second Class Honours, Upper Division.
• In addition to this, the suitable candidate will have an education related qualification such as a Postgraduate Diploma in Education. Candidates must have made satisfactory progress toward either the Master of Science in Health Systems Management or the Master of Public Health degree. The candidate should have a minimum of four (4) years of proven experience in examination-related responsibilities and should be conversant with LMS.