Document Controller / HR Clerk to support

We are seeking an organized Document Controller / HR Clerk to support HR operations, maintain records, and handle confidential information.

Salary budget ranges from AED 3,000 to AED 3,500 per month

Requirements:

• Language Proficiency: Excellent writing skills in both Arabic and English (Professional Business Writing).

• Arab nationality, Male, 24–34 years old

• Minimum 2-3 years UAE experience in HR/Admin

• Immediate joiners preferred

Key Responsibilities:

1. Correspondence Management

• Drafting Documents: Prepare official letters, memos, employment certificates, and internal circulars.

• Editing & Proofreading: Ensure all outgoing mail is free of grammatical errors and follows the company’s official templates.

• Mail Handling: Manage the incoming and outgoing mail log (Dispatch/Receive), ensuring documents reach the right person or department.

• Official Communication: Handle communication with external entities, such as government offices or partner organizations.

2. Archiving & Record Keeping

• Filing System: Develop and maintain a structured filing system for all HR records (Employee files, contracts, policy documents).

• Digital Transformation: Scan physical documents and upload them to the digital database or HRIS (Human Resources Information System).

• Data Retrieval: Quickly locate and retrieve files upon request from the HR Manager or management.

• Confidentiality: Maintain the highest level of confidentiality regarding sensitive employee information.

3. Document Control

• Updating Records: Regularly update employee files with new certificates, warnings, or appraisal forms.

• Disposal Management: Follow company policy for the secure destruction of outdated or redundant documents.

• Tracking: Keep track of “borrowed” files to ensure they are returned to the archive on time.

Qualifications:

•Proficiency in MS Office (Word, Excel, Outlook)

•Diploma or Bachelor’s in HR, Business Administration, or related field

•Experience as an HR Clerk, HR Secretary, or Administrative Assistant (preferred)

•HR policy knowledge

•Strong organizational and multitasking skills

Applicants may send their CVs to: [email protected]