Data Entry Clerks

Job Description: Data Entry Clerk

We are seeking a detail-oriented and reliable Data Entry Clerk to join our team on a periodic, need‑based basis. This role is essential for ensuring accurate data capture, verification, and management of participant attendance records, supporting our programme reporting and compliance efforts.

Scope of Work

• Receive and review physical or scanned attendance sheets and related documentation.
• Accurately enter attendance and participant data into designated Excel templates and tracking tools.
• Verify completeness and accuracy of entered data before submission.
• Support data cleaning and correction of inconsistencies where required.
• Ensure confidentiality and secure handling of participant information and records.
• Liaise with programme staff for clarification on unclear or incomplete records.
• Submit completed and updated datasets within agreed timelines.
• Conduct archiving and proper filing of all documents once data entry is complete.

Deliverables

• Accurate and updated Excel attendance databases/templates.
• Clean and verified datasets ready for reporting and compliance use.
• Monthly or periodic submissions of completed data entry assignments as requested.

Duration of Assignment

The assignment will be conducted on a need basis throughout the year, depending on programme activities and reporting requirements. Tasks may arise periodically, typically on a monthly basis.

Reporting Line

The Data Entry Clerk will report to the Monitoring and Compliance Officer and the MERL Coordinator.

Ethical and Safeguarding Standards

The Data Clerk must:

• Sign AKF’s Safeguarding Statement of Commitment.
• Abide by AKF’s Safeguarding Manual, AKF Code of Conduct, and ethical research standards.
• Ensure participant protection, confidentiality, and informed consent.
• Report any safeguarding concerns immediately.

Required Qualifications and Competencies

• Minimum Diploma or Certificate in Business Administration, Information Technology, Statistics, Monitoring & Evaluation, or a related field.
• Proven experience in data entry or administrative support work.
• Good knowledge and practical skills in:
  • Microsoft Excel
  • Microsoft Word
  • General data entry and record management
• High level of accuracy and attention to detail.
• Good organisational and time management skills.
• Ability to handle confidential information professionally.
• Strong communication skills and ability to follow instructions.
• Possess a strong understanding of data protection and data confidentiality.

Application Instructions
Interested candidates should submit the following:

• Updated CV.
• Brief cover letter highlighting relevant experience as well as current location.
• Copies of academic certificates. Transcripts are not accepted.
• Valid certificate of good conduct.
• Reference letters from previous engagements held.
• Contact details of three referees.

Submit applications to [email protected] by 15th July 2026 with the subject line: Data Clerk Application