Data Entry Clerks
Posted:
Job Description: Data Entry Clerk
We are seeking a detail-oriented and reliable Data Entry Clerk to join our team on a periodic, need‑based basis. This role is essential for ensuring accurate data capture, verification, and management of participant attendance records, supporting our programme reporting and compliance efforts.
Scope of Work
- Receive and review physical or scanned attendance sheets and related documentation.
- Accurately enter attendance and participant data into designated Excel templates and tracking tools.
- Verify completeness and accuracy of entered data before submission.
- Support data cleaning and correction of inconsistencies where required.
- Ensure confidentiality and secure handling of participant information and records.
- Liaise with programme staff for clarification on unclear or incomplete records.
- Submit completed and updated datasets within agreed timelines.
- Conduct archiving and proper filing of all documents once data entry is complete.
Deliverables
- Accurate and updated Excel attendance databases/templates.
- Clean and verified datasets ready for reporting and compliance use.
- Monthly or periodic submissions of completed data entry assignments as requested.
Duration of Assignment
The assignment will be conducted on a need basis throughout the year, depending on programme activities and reporting requirements. Tasks may arise periodically, typically on a monthly basis.
Reporting Line
The Data Entry Clerk will report to the Monitoring and Compliance Officer and the MERL Coordinator.
Ethical and Safeguarding Standards
The Data Clerk must:
- Sign AKF’s Safeguarding Statement of Commitment.
- Abide by AKF’s Safeguarding Manual, AKF Code of Conduct, and ethical research standards.
- Ensure participant protection, confidentiality, and informed consent.
- Report any safeguarding concerns immediately.
Required Qualifications and Competencies
- Minimum Diploma or Certificate in Business Administration, Information Technology, Statistics, Monitoring & Evaluation, or a related field.
- Proven experience in data entry or administrative support work.
- Good knowledge and practical skills in:
- Microsoft Excel
- Microsoft Word
- General data entry and record management
- High level of accuracy and attention to detail.
- Good organisational and time management skills.
- Ability to handle confidential information professionally.
- Strong communication skills and ability to follow instructions.
- Possess a strong understanding of data protection and data confidentiality.
Application Instructions
Interested candidates should submit the following:
- Updated CV.
- Brief cover letter highlighting relevant experience as well as current location.
- Copies of academic certificates. Transcripts are not accepted.
- Valid certificate of good conduct.
- Reference letters from previous engagements held.
- Contact details of three referees.
Submit applications to [email protected] by 15th July 2026 with the subject line: Data Clerk Application
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