Assistant Project Manager

Role Overview

This position anchors the link between the Nairobi head office and active construction sites, keeping high-value steel structure and building projects moving without friction. You will spend your days coordinating documentation, chasing procurement and delivery timelines, organising site logistics, and ensuring that managers, contractors, and visiting teams all stay aligned. Your work directly determines how quickly operational bottlenecks get resolved and how accurately leadership can track project progress against deadlines.

Key Responsibilities

• Support daily project execution by aligning site activities with corporate management standards and flagging any deviations early.
• Serve as the communication bridge between field teams and the central office, ensuring issues, requests, and updates flow in both directions without delay.
• Track material requisitions, vendor lead times, and delivery schedules to keep procurement workflows on course and avoid site stoppages.
• Maintain and archive project files, contracts, inspection reports, and site records in both digital and physical formats for quick retrieval by decision-makers.
• Prepare professional correspondence, meeting agendas, minutes, and monthly progress summaries for internal and external stakeholders.
• Organise site visits, project reviews, and executive briefings, including travel and accommodation arrangements for visiting personnel.
• Drive independently to project sites and office locations as needed to complete administrative tasks, deliver documents, and conduct site check-ins.
• Protect the confidentiality of corporate, financial, and client information while acting as a reliable point of contact for contractors, suppliers, and consultants.

Requirements & Qualifications

• Bachelor’s degree in Project Management, Construction Management, Civil Engineering, Business Administration, or a related field.
• At least 2 years of hands-on project administration or coordination experience within a Chinese-funded construction firm, real estate developer, or general contracting business.
• Basic oral proficiency in Mandarin Chinese is highly desirable and will be prioritised; written Chinese is not required.
• Valid Kenyan driving licence with a proven ability to drive independently across project sites and office locations.
• Strong command of Microsoft Office Suite, particularly Word, Excel, and PowerPoint, for report drafting, scheduling, and executive presentations.
• Comfort working in multicultural, fast-paced environments where priorities shift quickly and deadlines are tight.
• Meticulous attention to detail when tracking deadlines, organising files, and recording meeting minutes.
• Proactive mindset with the ability to anticipate administrative delays, manage competing tasks under pressure, and suggest practical improvements.

What We Offer / Why Join

• Exposure to international general contracting and steel structure engineering specialists on a major development project in Tatu City, Nairobi.
• A clear growth path toward full Project Manager and Regional Operations Lead roles for high performers.
• A competitive monthly gross salary of Ksh 80,000, with the opportunity to work at one of Nairobi’s key development hubs.