Assistant Director Administration

Job Title: Assistant Director Administration

Job Reference No: NLAS/ADA/4/1/2026/12

Qualifications

The following are the recognized qualifications for this cadre:

• At least twelve (12) years' cumulative work experience, three (3) of which should have been at the grade of Principal Administration Officer or in a comparable position in the Private or Public Sector.
• Bachelor's degree in any of the following disciplines: Public Administration, Business Administration, Business Management, or an equivalent qualification from a recognized institution.
• Master's degree in any of the following disciplines: Business Administration, Transport and Logistics, or an equivalent qualification from a recognized institution.
• Membership in a relevant professional body.
• Certificate in Leadership Course.
• A valid practicing license.
• Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

The Assistant Director Administration is responsible for the following functions:

• Supervise the development, implementation, and review of administrative department policies, strategies, standards, guidelines, and procedures.
• Manage the maintenance of the workplace environment.
• Ensure environmental safety, hygiene, and sanitation.
• Assist in the management of administrative personnel.
• Coordinate the provision of transport and logistics to NLAS staff.
• Control and monitor the location and movement of equipment.
• Maintain custody of the assets register.
• Control the utilization and allocation of office space and resources.
• Coordinate the maintenance of hospital infrastructure and equipment.
• Conduct staff performance appraisals.
• Provide guidance in interdepartmental activities.
• Participate in the management of outsourced services.
• Ensure compliance with Service Level Agreements (SLAs).
• Oversee the preparation and submission of periodic reports.
• Identify the training needs of staff working in the department.

Remuneration

NLAS Grade 4: Kshs. 159,916 x 14,208 – 174,124 x 14,208 – 188,332 x 14,208 – 202,540 x 14,208 – 216,748 x 14,208 – 230,956 x 14,208 – 245,164 x 14,211 – 259,375 p.m.

Terms of Service

NLAS Grades 1, 2 & 3 are on a three-year contract basis, renewable once, while the rest are on permanent and pensionable terms.

Application Requirements

Interested persons who meet the minimum criteria are requested to submit applications enclosing copies of the following documents:

• National Identity card.
• Certified copies of relevant academic and professional certificates.
• Any supporting documents and testimonials.
• Detailed Curriculum Vitae with three Referees.

Application Process

More detailed job descriptions for these vacancies can be accessed on our website: www.nlas.go.ke

All applications should be submitted ONLINE to [email protected] on or before 14th August 2026 at 5:00pm Kenyan time. The letter must quote the specific position and the reference number (e.g., NLAS/CEO/1/1/2026/01).

All application letters should be addressed to:

Chief Executive Officer,
National Legal Aid Service,
P.O Box 45597-00100,
Nairobi

Please note that HARD COPY APPLICATIONS WILL NOT BE ACCEPTED.

Only shortlisted and successful candidates will be contacted. Canvassing in any form will lead to automatic disqualification.

Additional Information

The National Legal Aid Service is an equal opportunity employer; it does not charge any fee at any stage of the recruitment process.

Successful candidates MUST satisfy the requirements of Leadership and Integrity as set out in Chapter six (6) of the Constitution of Kenya and shall be required to present the following documents before being issued with an offer letter:

• Clearance from Ethics and Anti-Corruption Commission.
• Tax Compliance Certificate from Kenya Revenue Authority.
• Certificate of Good Conduct from the Directorate of Criminal Investigations.
• Certificate of Clearance from Credit Reference Bureau.
• Clearance Certificate from Higher Education Loans Board or proof of ongoing repayments.