Administrative Assistant II

Administrative Officer (Entry Grade)

Location: Kibabii University, Bungoma
Ref No: (To be indicated in application)

Requirements for Appointment

For appointment to this grade, a candidate must have:

• Bachelor’s degree in Education, Public Administration, Human Resource Management, Business Administration or any other Social Science/relevant degree from a recognized institution; and
• Certificate in Computer Applications from a recognized institution.

Duties and Responsibilities

This is the entry grade for this cadre. Work at this level will be carried out under supervision and guidance of a senior officer. Specific duties and responsibilities at this level will entail:

• Collecting and compiling data for use in University examination;
• Collecting and compiling data on student admissions and other related records;
• Compiling records of student disciplinary cases;
• Offering secretariat services to meetings;
• Data entry and analysis;
• Collating and compiling data for use in academic programmes and teaching facilities;
• Carrying out staff data management for the department;
• Preparing departmental reports, conference reports, training reports for onward submission for action by management;
• Ensuring that personnel registry, central/general registry and mail registry operate effectively; and
• Organizing inductions/orientations, seminars and workshops for staff and keeping all relevant parties in the division informed.

Application Instructions

Each application shall be accompanied by a detailed curriculum vitae with three (3) referees, certified copies of relevant academic and professional certificates, national identity card or passport, testimonials and other relevant supporting documents.

A letter of recommendation from the Chairperson/Head of Department on the applicant’s professional experience and character in general should be sent to the address below.

All applications should be clearly marked with the reference number of the advertised position and submitted as follows:

1. Three (3) hard copies addressed to:
   The Vice Chancellor,
   Kibabii University,
   P.O. Box 1699 - 50200,
   Bungoma
   OR dropped at:
   Kibabii University – Main Campus,
   Administration Registry, Third Floor, Room ADA 306.
2. One electronic scanned copy in PDF format (as one running document) sent to [email protected] by Friday 17th July, 5:00 p.m.