Administrative Assistant

Qualification

Must have:

• Bachelor’s degree in relevant area of specialization.
• 2 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.

 OR

• Higher National Diploma in relevant area of specialization
• 3 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.

OR

• Diploma in relevant area of specialization.
• 5 years’ experience in Grade 7 within MKU or at a similar position in a recognized academic institution

Key responsibilities also include

Duties and responsibilities:

• Support the implementation of administrative functions within the department to ensure smooth operations.
• Record, prepare, and circulate accurate minutes for university committee meetings in a timely manner.
• Maintain proper filing and documentation systems for committee records, correspondence, and departmental reports.
• Assist in scheduling meetings, preparing agendas, and following up on action points.
• Handle incoming and outgoing correspondence, including emails and official letters.
• Provide general administrative and clerical support to staff and management.
• Coordinate departmental activities, workshops, and events, including logistics and communication.
• Maintain and update departmental databases and records (manual and electronic).
• Monitor office supplies and process requisitions when necessary.
• Ensure confidentiality and proper handling of sensitive information.
• Liaise with internal departments and external stakeholders to support communication and coordination.
• Assist in preparing reports, presentations, and other official documents.
• Track assigned tasks and follow up to ensure timely completion.
• Perform any other duties as assigned by the immediate supervisor in line with departmental objectives.