Accounts Assistant

Job Title: Accounts Assistant

Direct Line Reporting: Senior Accountant
Industry Sector: Accounting / Finance
Gross Salary Structure: Kshs. 40,000 – 60,000
Location: Nairobi, Mombasa Road

Position Context

We are seeking a highly organized and numerically precise Accounts Assistant to support the daily operational workflows and financial integrity of our accounts department. Your primary objective is to maintain spotless financial records by managing transaction logging, balancing subsidiary ledgers, and processing standard commercial transactions efficiently. This position bridges foundational bookkeeping with active corporate compliance. You will oversee variables ranging from verifying supplier payment vouchers and tracking petty cash flows to analyzing budget variances and preparing audit schedules. The role calls for an ethical, highly focused finance professional with strong ERP software capabilities who can execute tasks under tight closing deadlines.

Key Responsibilities

Transaction Processing & Ledger Maintenance

• Review, verify, and input supplier invoices, credit notes, and payment receipts accurately into the main ERP accounting platform.
• Compile comprehensive payment vouchers, ensure correct general ledger coding, and secure proper structural approvals before fund disbursement.
• Maintain complete control over accounts payable and accounts receivable logs, tracking aging structures and following up on outstanding balances.
• Support internal procurement operations by auditing purchase requisitions against delivery notes and supplier invoices to prevent payment errors.

Reconciliations & Report Compilation

• Perform rigorous monthly bank, petty cash, and balance sheet ledger reconciliations to resolve financial variances immediately.
• Assist the senior team in compiling monthly financial performance schedules, expenditure summaries, and budget tracking metrics.
• Coordinate project-specific financial tracking systems, mapping operational expenditures against localized project funding brackets.
• Organize and update the department’s central physical and digital archiving networks to guarantee data safety and quick record retrieval.

Audit Support & Compliance Monitoring

• Assemble, organize, and present requested financial ledgers, sample invoices, and bank statements during routine internal and external audits.
• Monitor operational expenditure trails continuously to confirm absolute alignment with corporate finance policies and cost accounting guidelines.
• Assist in evaluating internal asset inventory counts, reconciling physical stock metrics against digital system valuations.
• Track evolving corporate regulatory directives, ensuring high ethical standards and absolute compliance across standard bookkeeping practices.

Qualifications

Minimum Entry Criteria

• Academic Foundation: Bachelor’s Degree or Diploma in Accounting, Finance, Business Commerce, or a directly matching financial discipline.
• Professional Credentials: Completed CPA Part II qualification or a matching verified accounting professional certification.
• Field Longevity: Minimum of 2 years of active, hands-on experience operating within a structured corporate accounting environment.
• Software Competence: High proficiency using advanced Microsoft Excel functions paired with working experience navigating modern ERP accounting software suites.

Technical & Personal Attributes

• Analytical Diagnostic Drive: Sharp attention to detail with the ability to identify ledger variances, code misalignments, and invoice discrepancies easily.
• Ethical Fortitude: Uncompromising personal integrity and a strong professional focus on preserving absolute asset confidentiality.
• Operational Readiness: Exceptional time-management capabilities to deliver accurate monthly closes; candidates who are available immediately will have a distinct advantage.

Perks & Environment

• Rigorous Professional Growth: Deepen your technical knowledge of complex corporate financial tracking, inventory metrics, and cost accounting frameworks.
• Expert Mentorship: Work directly under highly experienced senior accounting professionals, accelerating your technical growth.
• Accessible Strategic Hub: Build your professional track within a well-established corporate environment located along the bustling Mombasa Road commercial corridor.

How to Apply

Please email your CV with the exact job title "Accounts Assistant job" indicated in the email subject line before the deadline on Saturday, 25th July 2026.