Finance & HR Officer

Position Overview

The Finance & HR Officer will provide integrated support across finance, human resources, payroll administration, compliance, procurement support, and office operations. This role supports financial management and donor compliance while ensuring effective HR service delivery and efficient administration of iDE Kenya operations. The position serves as a key focal point for payroll, statutory compliance, recruitment, employee lifecycle management, procurement administration, and operational compliance. The role works closely with the Finance and Operations Manager, Country Team Lead, and HQ HR team to support efficient resource utilization, operational coordination, and compliance.

Key Responsibilities

Finance & Compliance (50%)

• Process payment requests, staff reimbursements, travel advances, supplier invoices, and supporting documentation.
• Support accounts payable, accounts receivable, and cash management processes.
• Assist with monthly financial reporting, budget monitoring, forecasting, and variance analysis.
• Coordinate payroll processing and statutory remittances including PAYE, SHIF, Housing Levy, NSSF, HELB, and NITA.
• Support bank reconciliations and maintenance of complete financial records.
• Ensure compliance with donor regulations, organizational policies, and Kenyan statutory requirements.
• Support audits and maintain audit-ready documentation.
• Support transaction processing and reporting in NetSuite and other ERP systems.

Human Resources Management (35%)

• Coordinate recruitment, onboarding, and employee induction processes.
• Maintain employee records, HRIS data, and confidential personnel files.
• Manage probation reviews, confirmations, contract renewals, and separations.
• Coordinate performance management and staff development activities.
• Administer leave, employee benefits, and medical insurance schemes.
• Support employee relations, disciplinary processes, and grievance management.
• Ensure compliance with Kenyan labour laws and HR policies.
• Prepare HR reports, workforce data, and compliance documentation.

Administration & Procurement Support (15%)

• Support procurement processes, quotations, evaluations, and vendor documentation.
• Maintain procurement, contract, and asset records.
• Coordinate office supplies, service providers, and facilities maintenance.
• Support travel, workshops, meetings, and logistics coordination.

Requirements

Education

Bachelor’s degree in Finance, Accounting, Human Resource Management, Business Administration, Commerce, or a related field.

Professional Certifications

• CPA Part II or above.
• Member of the Institute of Human Resource Management (IHRM).
• Certified Human Resource Professional of Kenya (CHRP-K).
• Additional HR, procurement, or compliance certifications are an added advantage.

Experience

• Minimum 4 years of relevant professional experience.
• Experience in finance, payroll, HR administration, and compliance.
• Experience in an international NGO or donor-funded environment preferred.
• Strong knowledge of Kenyan labour laws and statutory requirements.
• Experience using NetSuite or similar ERP systems.

Core Competencies

• Strong financial and analytical skills.
• High level of integrity and confidentiality.
• Excellent interpersonal and communication skills.
• Strong organizational and time-management skills.
• Strong negotiation and supplier management skills.
• Ability to manage multiple priorities and meet deadlines.
• Attention to detail and problem-solving ability.
• Ability to work independently and collaboratively.

Benefits

Contract

Initial one-year contract, renewable based on performance and funding.

Benefits

Competitive salary based on experience, including annual leave, sick leave, and professional development opportunities. Benefits may vary based on program needs and the scope of iDE Kenya operations.