Intern- Human Resource

Job Summary

• NOTE: This internship is open to Nairobi-based applicants only. To provide structured administrative and operational support to the Human Resources function while gaining practical exposure across key HR disciplines including HR operations, administrative services, recruitment, learning & development, employee engagement, and HR systems management. The internship is designed as a structured learning opportunity aimed at building foundational HR competencies

Key Activities and Accountabilities

HR Records Management & Digitization

• Scan, index and digitize all employee records in accordance with company record-keeping standards.
• Develop and maintain a structured and organized digital filing system for all staff records.
• Reconcile 100% of all physical and digital employee files with HRIS to ensure data accuracy.
• Conduct periodic reconciliation between physical files and the HRIS to ensure consistency.
• Maintain strict confidentiality and data protection standards when handling employee information.
• Ensure all HR documentation is filed within agreed timelines.
• Audit staff files to ensure statutory compliance.
• Escalate any discrepancies to the HRBP.

HRIS Support & Data Management

• Audit employee data on the HRIS to ensure accuracy and completeness.
• Upload and update employee documentation on the HRIS in a timely manner.
• Upload and track all approved Personal Development Plans (PDPs) on the system.
• Generate basic HRIS reports under supervision.

Learning & Development Records

• Create and maintain a centralized Learning & Development database capturing:
• Education qualifications 
• Professional certifications
• Training Attendance
• Skills development initiatives
• Support coordination of training sessions
• Track employee training participation, development progress and evaluation feedback.

Recruitment Coordination Support

• Assist in scheduling interviews.
• Support interview logistics and documentation.
• Maintain recruitment tracking records.
• Participate in recruitment administration processes under supervision.

Employee Engagement & Wellness Support

• Assist in organizing HQ employee engagement activities with guidance from the Wellness team
• Support wellness initiatives and internal events.
• Collect participating data and feedback reports.

Other Duties

• Support with induction  and onboarding programs
• Support with internship and probationary review reports
• Support with wellness-related operations
• Staff uniform data collection and disbursement
• Support with employee engagement 
• Support with policy sensitization
• Any other duty as assigned by your manager.

Qualifications and Experience

• Higher National Diploma and/or Bachelor’s degree in Human Resource Management, Business Administration, or related field (recent graduate or final-year student awaiting graduation).
• Foundational knowledge of HR principles and basic understanding of the Employment Act (Kenya)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills with high attention to detail and accuracy.
• Effective written and verbal communication skills.
• Demonstrated integrity, professionalism, and ability to handle confidential information.
• Proactive attitude with willingness to learn and take initiative.