Position: Document Controller

Date Posted: January 16, 2026

Industry: Engineering / Construction / EPC / Consultancy

Employment Type: Full Time

Experience: 2–5 Years

Qualification: Diploma or Bachelor’s Degree in Business Administration, Engineering, or a related discipline

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: IBECE Group

Description:
𝐖𝐞 𝐚𝐫𝐞 𝐡𝐢𝐫𝐢𝐧𝐠

𝐉𝐨𝐛 𝐓𝐢𝐭𝐥𝐞 – 𝐃𝐨𝐜𝐮𝐦𝐞𝐧𝐭 𝐂𝐨𝐧𝐭𝐫𝐨𝐥𝐥𝐞𝐫

Location – Dubai, UAE

The Document Controller will play a vital role in managing, organizing, and safeguarding all company and project-related documents. This position ensures that documentation is accurate, properly maintained, and easily accessible, while strictly following established document control procedures, internal standards, client requirements, and relevant regulations. The role provides essential support to project teams by maintaining consistency and compliance across all documentation processes.

𝐊𝐞𝐲 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬

• Establish, manage, and maintain an effective document control system for both project and corporate documentation.
• Receive, log, distribute, monitor, and archive documents such as drawings, reports, correspondence, and specifications.
• Ensure accurate document numbering, version control, and revision status at all stages.
• Maintain organized electronic databases as well as physical filing systems.
• Coordinate closely with engineers, project teams, and clients regarding document submissions, reviews, and approvals.
• Track document submission timelines and follow up on any outstanding or overdue items.
• Maintain updated document registers, transmittals, and tracking logs.
• Ensure full compliance with IBECE document control procedures, ISO standards (where applicable), and client-specific requirements.
• Provide complete and up-to-date documentation support during internal and external audits.
• Serve as the main point of contact for all document-related inquiries.
• Prepare and submit document status reports to management and project teams as required.
  
  

𝐂𝐚𝐧𝐝𝐢𝐝𝐚𝐭𝐞 𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐦𝐞𝐧𝐭𝐬

• Diploma or bachelor’s degree in business administration, engineering, or a relevant field.
• At least 2–5 years of proven experience as a Document Controller, preferably within engineering, construction, EPC, or consultancy environments.
• Strong working knowledge of MS Office applications including Word, Excel, and Outlook.
• Ability to understand and manage engineering drawings and technical documents.
• Solid understanding of document control procedures, workflows, and best practices.
• High level of accuracy with strong attention to detail.
• Good written and verbal communication skills.
• Ability to coordinate effectively with multiple internal and external stakeholders.
• Previous experience in the Middle East construction or engineering sector is preferred.
• Familiarity with contract documentation and client submission processes is an advantage.