Posted:3 hours ago
By:Hiring Kenya
Company Details
Industry:
Consulting
Description:
Adept Systems is a Kenyan company established in 1994, providing a full range of management consultancy services in the areas of human resources
Job Description
Key Responsibilities
- Serve as the primary point of contact by welcoming and assisting visitors with professionalism and courtesy.
- Direct guests to appropriate personnel or departments, ensuring smooth internal coordination.
- Manage all incoming calls: answer, screen, and route inquiries promptly and accurately.
- Maintain a clean, organized, and inviting reception area that reflects the company’s standards.
- Receive and dispatch incoming and outgoing mail, packages, and deliveries efficiently.
- Uphold front desk security protocols, including visitor registration, badge issuance, and access control.
- Coordinate scheduling of meetings and appointments as requested by staff or management.
- Provide administrative support for venue bookings, report preparation, and logistical arrangements.
- Maintain and update company databases and records with accuracy and confidentiality.
- Monitor and report office-related expenses tied to visitor support and front desk logistics.
- Execute general clerical duties, including filing, photocopying, transcribing, and document handling.
Academic and Professional Qualifications
- A diploma in Business Administration, Communication, or a related field will be preferred.
- Minimum of 2–3 years of experience in front office, reception, or administrative support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., printers, scanners).
- Strong verbal and written communication skills, with a customer service orientation.
- Certification in Office Administration, Customer Service, or related fields is an added advantage.
- Experience with CRM systems and basic database management is preferred.
Salary: Discuss During Interview
Education: Diploma
Employment Type: Full Time