Receptionist at Adept Systems

2 - 3 Years
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Company Details
Industry: Consulting
Description: Adept Systems is a Kenyan company established in 1994, providing a full range of management consultancy services in the areas of human resources
Job Description

Key Responsibilities

  • Serve as the primary point of contact by welcoming and assisting visitors with professionalism and courtesy.
  • Direct guests to appropriate personnel or departments, ensuring smooth internal coordination.
  • Manage all incoming calls: answer, screen, and route inquiries promptly and accurately.
  • Maintain a clean, organized, and inviting reception area that reflects the company’s standards.
  • Receive and dispatch incoming and outgoing mail, packages, and deliveries efficiently.
  • Uphold front desk security protocols, including visitor registration, badge issuance, and access control.
  • Coordinate scheduling of meetings and appointments as requested by staff or management.
  • Provide administrative support for venue bookings, report preparation, and logistical arrangements.
  • Maintain and update company databases and records with accuracy and confidentiality.
  • Monitor and report office-related expenses tied to visitor support and front desk logistics.
  • Execute general clerical duties, including filing, photocopying, transcribing, and document handling.

Academic and Professional Qualifications

  • A diploma in Business Administration, Communication, or a related field will be preferred.
  • Minimum of 2–3 years of experience in front office, reception, or administrative support roles.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., printers, scanners).
  • Strong verbal and written communication skills, with a customer service orientation.
  • Certification in Office Administration, Customer Service, or related fields is an added advantage.
  • Experience with CRM systems and basic database management is preferred.
Salary: Discuss During Interview
Education: Diploma
Employment Type: Full Time

Key Skills

receptionist 
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