Virtual Executive Assistant

Role Overview

As a Virtual Executive Assistant, you will help executives, entrepreneurs, and business owners stay focused by keeping their schedules, communications, and administrative work in order. You’ll support multiple priorities remotely, coordinate with clients and their contacts, and handle sensitive information with care so day-to-day operations run smoothly.

Key Responsibilities

• Maintain calendars across time zones, arrange appointments and meetings, and resolve conflicts before they disrupt a client’s schedule.
• Review incoming email, draft correspondence, flag urgent items, and track follow-ups.
• Coordinate communication among clients, colleagues, vendors, and other contacts.
• Create and format business documents, presentations, reports, and meeting materials.
• Arrange business travel, including transportation and lodging, and prepare clear itineraries.
• Keep digital files and client records organised, and complete accurate data entry.
• Assist with research, routine business operations, meeting logistics, and improvements to administrative processes.
• Prepare weekly usage reports and deliver client support in line with established service standards.

Requirements & Qualifications

• At least 2–4 years of experience in an executive assistant, administrative assistant, or comparable support role.
• An associate’s or bachelor’s degree in business administration or a related discipline, or equivalent professional experience.
• Experience supporting more than one executive or client is preferred.
• Accurate typing speed of 50 words per minute or faster.
• Working proficiency with Google Workspace and/or Microsoft Office, including calendar tools such as Google Calendar or Outlook.
• Familiarity with project management or CRM platforms such as Asana, Trello, ClickUp, Zoho, or Salesforce.
• Clear, professional written and spoken communication, with sound judgement when handling confidential information.
• Ability to organise competing requests and work independently in a remote setting.
• Reliable high-speed internet, computer, and phone access.
• Availability during weekday business hours aligned with Pacific or Eastern time, unless otherwise agreed.
• English/French and/or English/Spanish bilingual ability is an advantage.

What We Offer / Why Join

• Remote work with flexibility.
• Support for clients across a range of industries.
• Monthly compensation listed at $1,500–$3,800.
• Professional development opportunities and guidance from Account Supervisors.
• A team-supported remote environment with an emphasis on work-life balance.