Virtual Assistant

Role Overview

As a Virtual Assistant, you’ll help a remote team stay organized by managing the administrative details and operational follow-through that keep daily work moving. Your responsibilities will span scheduling and records, purchasing and vendor coordination, team logistics, and end-to-end gifting for employees and clients.

Key Responsibilities

• Organize calendars, conduct research, prepare and maintain documentation, and handle routine administrative requests.
• Keep internal trackers, records, and operational information accurate and up to date.
• Coordinate purchases, vendor communications, shipping, expense documentation, and reimbursements.
• Assist with onboarding arrangements, team logistics, and other operational needs as they arise.
• Manage gifting from initial research through delivery, including selecting items, arranging personalization, and placing orders.
• Maintain gifting records for budgets, recipients, orders, vendors, and delivery status.
• Anticipate upcoming requirements, identify practical solutions, and follow tasks through to completion.

Requirements & Qualifications

• At least three years of experience in administrative support, operations, or a comparable role.
• Strong organizational skills and careful attention to detail, with the ability to manage competing priorities.
• Clear written and verbal communication, sound judgment, and discretion when handling sensitive information.
• Demonstrated reliability, initiative, and ability to work independently with limited supervision.
• Strong research and problem-solving abilities, including confidence making appropriate day-to-day decisions.
• Practical familiarity with Google Workspace, Slack, and project management tools.
• Comfort using AI tools to increase productivity or streamline repetitive work.
• Experience supporting a startup, technology business, or distributed team is preferred; vendor management, purchasing, logistics, or gifting experience is an advantage.
• A diploma or bachelor’s degree in business administration, management, or a related discipline is estimated for this position.