Virtual Assistant

Role Overview

Gotham Biotech is looking for a remote Virtual Assistant to keep administrative work moving smoothly for its leadership and cross-functional teams. You’ll organize schedules and information, prepare clear working documents, and follow up on day-to-day tasks so colleagues can stay focused on their priorities.

Key Responsibilities

• Coordinate calendars, virtual meetings, and appointments across multiple time zones.
• Monitor email and help ensure messages receive timely, appropriate follow-up.
• Prepare, format, and maintain presentations, reports, and other business documents.
• Keep shared drives, digital files, and internal records organized and current.
• Enter and verify information in project trackers and other team management tools.
• Research questions online and present findings in a clear, organized format.
• Arrange travel and track expenses when requested.
• Work with teams across functions, protect confidential information, and identify practical ways to improve administrative workflows.

Requirements & Qualifications

• Previous experience in a Virtual Assistant, Administrative Assistant, Coordinator, or comparable support role is preferred; no specific number of years is stated.
• Strong organizational skills, including calendar management, scheduling, prioritization, and deadline tracking.
• Comfort using email, video meeting platforms, cloud storage, document tools, and project management software.
• Clear written and verbal communication, with the ability to work independently in a remote setting.
• Careful approach to data entry, document preparation, and recordkeeping.
• Ability to conduct basic online research and summarize relevant information.
• Sound judgment and discretion when handling sensitive material.
• Experience or familiarity with biotechnology, life sciences, or healthcare is an advantage.
• No specific education requirement is provided.

What We Offer / Why Join

• Full-time, remote work based in the United States.
• Hourly pay of $35.