Senior Coordinator, Governance and Network Engagement (Executive Assistant)

Role Overview

This role helps the Governance and Network Engagement Team prepare and coordinate meetings for WWF’s international leadership and advisory groups, including the International Board, Council, Network Executive Team, Assembly and Indigenous Peoples Consultative Group. It also turns complex research and organisational information into clear briefings and presentations, while providing practical support to the Special Advisor to the Director General. The work helps senior stakeholders make informed decisions and keeps governance information organised and accessible across the network.

Key Responsibilities

• Coordinate calendars and schedules for major governance bodies, committees and working groups, working with governance leadership and the Executive Assistant to the Director General.
• Arrange logistics for in-person governance meetings and coordinate team meetings and retreats, including preparing agendas with colleagues.
• Assemble and quality-check meeting packs by gathering contributions, tracking versions, editing material and producing concise, polished PDF documents.
• Maintain governance records and databases, including forward agendas, actions, decisions and appointment terms.
• Research topics related to areas such as the environment, development and sustainability; verify information and prepare reports and briefing material for strategic discussions.
• Develop and refine presentations for governance meetings, external events and internal decisions, using strong visual judgement to make complex material easy to follow.
• Maintain the team’s shared files and its governance presence on the OneWWF Network Governance Hub.
• Support the Special Advisor with calendar management, travel, expenses, correspondence, event preparation and briefing packs; liaise with Finance and assist with budget oversight.

Requirements & Qualifications

• Three to five years of professional experience in research, coordination or administrative support to senior management.
• Experience preparing polished presentations and documents, particularly in PowerPoint and PDF formats.
• Practical experience with data entry, travel coordination and general administrative support.
• Confident using Adobe and Microsoft Office applications, especially PowerPoint, Project and SharePoint.
• Strong organisation, attention to detail and follow-through, with the ability to prioritise competing tasks and meet deadlines with minimal supervision.
• Sound judgement, discretion and a high standard of integrity when handling confidential information.
• Clear communication and interpersonal skills, and the ability to work effectively with colleagues in a multicultural, collaborative environment.
• Resourcefulness, initiative and the ability to manage several projects at once, alongside a keen eye for visual presentation.
• Commitment to WWF’s mission and its values of Courage, Integrity, Respect and Collaboration.