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Insolation Technology LTD is seeking a highly organized and proactive Virtual Assistant to support engineering consultants and project managers in a remote work environment. The role involves managing administrative activities, coordinating communication, and ensuring smooth project operations.
The ideal candidate should have strong organizational skills, attention to detail, and the ability to manage multiple tasks independently. This opportunity provides professional growth while contributing to innovative engineering projects across various industries.
Key Responsibilities:
• Provide administrative support, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Assist with preparing, formatting, and proofreading engineering reports, proposals, and presentations.
• Support project managers by tracking timelines, deliverables, budgets, and project documentation.
• Manage incoming emails and phone communications while ensuring timely responses.
• Conduct research on engineering topics, industry trends, and competitor information.
• Maintain and update databases, project management platforms, and digital records.
• Organize virtual meetings, prepare agendas, record meeting minutes, and follow up on action items.
Requirements:
• Bachelor’s Degree in Business Administration, Engineering, or a related field is preferred but not mandatory.
• Previous experience as a Virtual Assistant or in an administrative support position.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Familiarity with project management tools such as Asana, Trello, or similar platforms.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to work independently and manage time effectively in a remote environment.
• Basic understanding of engineering concepts is an advantage.
• Strong knowledge of:
• Microsoft Office Suite
• Calendar & Meeting Management
• Project Documentation
• Administrative Support
• Remote Work Tools
Benefits:
• Performance-based incentives.
• Flexible working hours and remote work environment.
• Professional development and career growth opportunities.
• 401(k) retirement plan.
• Health insurance coverage.
• Life insurance.
• Paid time off.
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