Transformation Delivery Administrator

Job Purpose:

• Support the business support manager in providing administrative support to the director and digital factory iCube team.
• Assist in coordinating iCube matters arising out of day-to-day operations.

Key Responsibilities:

Staff onboarding and offboarding coordination:

• Sending out assessment tests.
• Scheduling second level interviews.
• Receiving and tracking iCube job applications.
• Onboarding new staff.
• Sending out regrets to candidates.
• Exit management for staff leaving iCube.

Invoices:
Receiving and processing iCube invoices.
Supplies management:

• Receiving all supplies for the department and reconciling with purchase orders.
• Issuing office supplies and maintaining proper records for the issued items.
• Ensuring effective utilization of stationery, grocery and other supplies.
• Stock taking and advising procurement on the requirements for the entire unit.

Meetings:

• Support business manager in scheduling meetings.
• Coordinating team meetings as per and when needed.

Other administrative tasks:

• Ensure a high level of cleanliness. 
• Follow up on repairs and maintenance. 
• Organizing team bonding events.
• Liaising with other departments to execute or resolve issues that arise in the normal course of work.    

Academic Qualifications & Work Experience:

• Bachelor’s degree in human resources/business administration/or its equivalent.
• 1-3 years' experience in a similar role.

Skills & Competencies:

• Strong organization and time management skills.
• Good interpersonal, communication and people skills.
• Ability to manage and balance priorities when they are in conflicting.
• Ability to manage own workflow, work effectively under pressure. 
• Ability to pre-empt tasks and work under minimal supervision.
• Ability to learn new skills quickly.
• Confident.