Senior Office Administrator Job Grade Cue 5

The duties and responsibilities of the officer will entail: -  

• Recording dictation in shorthand and transcribing it in typewritten form;  
• Drafting and typing routine letters and memos;  
• Ensuring the security of office equipment, documents and records;  
• Operating office equipment;  
• Attending to visitors or clients;  
• Creating and maintaining effective file systems;  
• Cross referencing correspondence;  
• Handling telephone calls, diary and appointments;  
• Organizing for Meetings and preparing the necessary materials for the discussion;  
• Reporting on any need for office repairs and requesting office stationery and equipment; 
• Supervising office cleanliness; 
• Managing office protocol and etiquette; 
• Operating office petty cash;  
• Overall supervision of Office Administrators staff; 
• Rapporteur during Meetings and writing requisite reports; 
• Organizing travel arrangements; and 
• Maintaining a register of outgoing and incoming files and mail.   

Person Specifications  

For appointment to this grade a candidate must have: -  

• Bachelors degree in Secretarial Studies or any other equivalent from a recognized institution; OR 
• Bachelors degree in social sciences and a Diploma in Secretarial Studies from a recognized institution OR Bachelors degree in social sciences plus Business Education Single and Group 

Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects; 

• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III 
• Shorthand III (120 w.p.m);  
• Business English III/Communications II; 
• Office Practice II; 
• Secretarial Duties II; 
• Commerce II; 
• Office Management III/Office Administration and Management III;  
• A minimum period of four (4) years relevant work experience; 
• Professional qualification and membership to a professional body; 
• Supervisory course lasting not less than two (2) weeks from a recognized institution; 
• Proficiency in computer applications; and 
• Fulfill the requirements of Chapter Six of Constitution.  

Key Competencies and Skills  

• Organizing skills; 
• Communication skills; 
• Customer care skills;  
• Supervisory skills; 
• Interpersonal skills; and 
• Confidentiality. 

Application Procedure

• Interested and qualified candidates who meet the above requirements are requested to make their applications ONLINE through the Careers portal available on CUE website.
• Shortlisted candidates will be expected to bring the original certificates for verification during the interview.
• All applications to reach the Commission on or before 2nd June, 2026 at 5.00 p.m East Africa time.

The Successful candidates will be required to provide the following documents before the award of offer in compliance with Chapter 6 of the Constitution of Kenya, 2010:

• Valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI).
• Clearance from the Ethics and Anti-Corruption Commission (EACC).
• Tax Compliance Certificate from Kenya Revenue Authority (KRA). 
• Clearance Certificate from the Higher Education Loans Board (HELB). 
• Clearance Certificate from an approved Credit Reference Bureau (CRB).