Receptionist / Office Admin

Role Overview

The Receptionist / Office Admin keeps the Downtown Dubai office running smoothly by welcoming visitors, managing front desk communications, and coordinating day-to-day administrative needs. The role also supports senior management and assists with meeting, travel, and interview arrangements, helping colleagues and guests receive timely, professional service.

Key Responsibilities

• Greet visitors and clients, direct them to the appropriate person, and maintain a welcoming reception area.
• Answer incoming calls, screen and transfer enquiries, and respond to routine requests.
• Handle incoming and outgoing mail, courier bookings, deliveries, and related records.
• Book meeting rooms, coordinate schedules, and prepare spaces for meetings, including refreshments when needed.
• Track stationery, office supplies, and pantry stock, and arrange replenishment.
• Provide administrative assistance to senior management, including coordinating travel plans and itineraries.
• Support HR with interview scheduling and preparation of relevant documents.
• Complete other office administration tasks as assigned.

Requirements & Qualifications

• One to three years of experience in reception, front desk, or office administration.
• Diploma or bachelor’s degree in business administration, office management, or a related subject.
• Confident written and spoken communication, with a courteous, service-oriented approach.
• Strong organisation and multitasking skills, with careful attention to detail and the ability to work independently.
• Working proficiency in Microsoft Word, Excel, Outlook, and other Microsoft Office applications.
• Experience assisting senior management is an advantage.
• Applicants based in Dubai and able to start promptly are preferred.