Receptionist

Role Overview

As Receptionist, you will be the first point of contact for visitors and callers at a construction company’s Abu Dhabi office, while keeping day-to-day administrative work moving smoothly. Your support will connect management, office staff, project teams, suppliers and subcontractors, helping the business stay organised and responsive.

Key Responsibilities

• Welcome clients, visitors, suppliers and contractors, direct them to the appropriate people, and maintain a professional reception area.
• Answer and route phone calls, monitor general email enquiries, and respond to routine requests.
• Arrange meetings and appointments, coordinate schedules, and assist with meeting logistics.
• Provide secretarial and administrative support to management, including preparing correspondence, reports and other office documents.
• File and maintain records, contracts, project documents and related correspondence so that information is organised and accessible.
• Coordinate with internal departments and project teams, as well as external suppliers and subcontractors, when required.
• Manage incoming and outgoing courier items, deliveries and office communications.
• Carry out other administrative tasks assigned by management.

Requirements & Qualifications

• Previous work experience in the UAE is required; experience in construction, contracting, engineering or a related sector is preferred.
• Experience in a receptionist, front desk, secretary or administrative assistant role.
• Strong spoken and written English communication skills.
• Working proficiency in Microsoft Word, Excel, Outlook and PowerPoint, together with sound document-management skills.
• Excellent organisation, time management and multitasking abilities.
• A courteous, professional manner, positive attitude and strong interpersonal skills.
• Ability to handle confidential information with discretion.
• Familiarity with construction documentation and coordination between office and project teams is an advantage.
• Immediate availability is preferred.
• No formal education qualification is specified.