Receptionist / Document Controller

Role Overview

As Receptionist and Document Controller, you will be the first point of contact for visitors while keeping the consultancy’s records and document workflows orderly and traceable. Your work will help staff find reliable, up-to-date information and ensure correspondence and submissions are handled accurately.

Key Responsibilities

• Welcome clients and visitors, direct them to the appropriate team members, and maintain a professional reception area.
• Answer incoming calls, manage general email enquiries, and route correspondence to the right people.
• File and track company documents using organised records and document-control logs.
• Prepare and coordinate document packages and submissions, monitoring their status as needed.
• Work with internal departments to obtain, check, and organise documentation.
• Maintain accurate records while handling confidential information with care.
• Provide day-to-day administrative support to help keep office operations running smoothly.

Requirements & Qualifications

• At least two years of UAE experience combining reception and document-control responsibilities.
• A diploma or bachelor’s degree in business administration, office management, or a related discipline.
• Practical knowledge of document filing, tracking, submissions, and records management.
• Proficiency with Microsoft Office and professional email correspondence.
• Clear communication and interpersonal skills, with a courteous and professional manner.
• Strong organisation and attention to detail when managing competing requests and records.
• Experience in an architecture or engineering consultancy is an advantage.