Receiving Officer M/F

Job Title: Cargo Receiving & Inspection Coordinator

Mission

To coordinate the efficient receipt, inspection, documentation, and handover of all cargo arriving at site while ensuring compliance with operational, quality, and HSE standards. The role is responsible for verifying cargo integrity, coordinating truck offloading activities, maintaining accurate receiving records, and supporting seamless communication between transporters, clients, and internal operations teams.

Key Responsibilities

Cargo Receiving & Inspection

• Receive all incoming cargo and verify delivery documentation against the physical shipment to ensure accuracy and completeness.
• Inspect cargo for quantity, condition, packaging integrity, and correct labelling before acceptance.
• Identify, document, and immediately report shortages, damages, incorrect deliveries, or any cargo discrepancies to the Site Operations Supervisor and client representatives.
• Ensure all received cargo is accurately recorded, tagged, and transferred to the designated storage or operational area.
• Support investigations and claims by collecting photographs, inspection records, and discrepancy reports where required.

Truck Inspection & HSE Compliance

• Inspect all vehicles arriving on site to verify compliance with site access requirements and operational standards.
• Verify vehicle condition, load security, lashing quality, and overall cargo safety before offloading commences.
• Confirm compliance with PPE requirements and site safety procedures by drivers and transport personnel.
• Report unsafe conditions, non-conformities, near misses, and incidents promptly to the Site Operations Supervisor and QHSE team.
• Support enforcement of company and client HSE standards throughout receiving and offloading operations.

Offloading Coordination & Site Operations

• Coordinate truck arrivals and offloading schedules with clients, warehouse personnel, and operations teams to optimize turnaround time.
• Liaise with the Control Tower and Track & Trace Officer to align vehicle arrivals with site readiness.
• Monitor offloading activities to ensure cargo is handled safely and efficiently.
• Escalate delays, congestion, or operational bottlenecks that may affect service delivery.

Reporting & Documentation

• Maintain accurate daily records of truck arrivals, departures, cargo received, and operational activities.
• Prepare and submit daily, weekly, and monthly receiving reports within agreed timelines.
• Maintain organized records of delivery notes, inspection reports, discrepancy reports, and receiving documentation for audit purposes.
• Ensure all receiving information is accurately captured in company systems and records.

Operational Performance & Continuous Improvement

• Monitor receiving performance and recommend process improvements to enhance operational efficiency and cargo accuracy.
• Support continuous improvement initiatives relating to receiving, cargo handling, and reporting processes.

Qualifications

• Diploma or Bachelor's Degree in Logistics, Supply Chain Management, Transport Management, Warehousing, or a related field.
• Minimum 2–3 years' experience in cargo receiving, warehousing, logistics, or transport operations.
• Certificate in Logistics or Supply Chain Management is an added advantage.
• Experience in oil & gas, industrial logistics, or project cargo operations is an added advantage.