Real Estate Office Administrator

Key Responsibilities

• Greet clients and visitors warmly, answer phone calls, and respond to emails promptly.
• Manage office calendars, schedule appointments, and coordinate meetings.
• Follow up with clients for feedback and keep them updated on new property listings.
• Provide marketing support by preparing property listings, designing flyers, managing social media accounts, and running email campaigns.
• Manage properties including tenant communication, rent collection, coordinating maintenance and repairs, and handling tenant inquiries and complaints.
• Maintain accurate filing systems and organize all property-related documents, leases, and agreements.
• Coordinate property showings, open houses, and other real estate events.
• Assist with real estate transactions including preparing contracts and ensuring proper documentation.
• Handle general office support tasks such as ordering supplies, maintaining office cleanliness, and managing mail.
• Perform basic accounting tasks, maintain a daily activity data sheet, and support property financial records.

Requirements

Required Qualifications & Skills

• Excellent communication and interpersonal skills
• Strong attention to detail and exceptional organizational abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Suite
• Basic accounting knowledge.
• Experience in property management or real estate administration is an added advantage
• Ability to work independently and as part of a team in a fast-paced environment