Project Coordinator (AU-IBAR SCOPE)

Duration: 

• 11 months with possibility of extension

Tasks and responsibilities

• Under the direct supervision of the FAO-RAF Senior Animal Production and Health Officer and overall administrative supervision of the FAO Regional Office for Africa, the Project Coordinator will provide technical leadership and coordination to the project implementation for timely delivery with quality results. The incumbent will deliver the following specific tasks:

Project work planning

• Maintain a dashboard of the SCOPE project partners and maintained updated communication and coordination responding to partners call, aligning FAO’s mandates, rules and regulations. 
• Coordinate and facilitate the development of the detailed SCOPE project annual work plans relevant to FAO`s work in collaboration with AU-IBAR and other IEs, Delivery Partners, and other relevant key stakeholders and submit to the LTO and Budget Holder’s nominee for clearance.
• Prepare SCOPE project procurement, travel, and recruitment plans and submit them to the LTO and Budget Holder’s nominee for clearance
• Formulate/ facilitate the signing of any contracts related to the project implementation with implementing partners in alignment with FAO’s rules and regulations.  
• Review and support Implementing Partners in developing specifications, ToRs for goods and services contracts required by the project and supervise activities of consultants, Implementing Partners and companies that would provide the goods and services.

Project implementation monitoring and reporting

• Make necessary arrangements to ensure a sound implementation of the project using adequate implementation modalities including Operational Partners Implementation Modality (OPIM), Letters of Agreement (LoA) or other appropriate instrument to ensure implementation by the IPs. 
• Coordinate and supervise implementation of the project activities contracted to IPs to ensure coordinated attainment of project results.
• Assure that the project implementation follows the log-frame and the M&E framework, meet the project milestones in time and response quickly and effectively should any actions be required to keep the project implementation on track. 
• Make sure that the IPs submit the results in time and use them to prepare and submit the Quarterly, half-yearly and annual reports to FAO and to the Pandemic Fund Secretariat. 
• Monitor the implementation of planned SCOPE project activities on a day-to-day basis and provide weekly, monthly and six-monthly updates to the LTO.
• Monitor Ips’ contract performance regularly and give feedback to the LTO including recommended corrective measures where necessary. 
• Be the Secretary to the FAO component of the SCOPE project Taskforce (PTF), conduct PTF meetings twice a year and when advised by the LTO, and prepare and keep records of the PTF meeting proceedings. 
• Coordinate/collaborate with IEs and IPs, making sure that the project results are received timely and incorporated into the Result, Monitoring and Evaluation Frameworks of the project.

Coordination/collaboration and synergy building

• Lead and participate in all coordination meetings of the projects including the Pandemic Fund Secretariat, FAO NSAH-CJW and the IPs.
• Liaise and coordinate with other pandemic fund projects being implemented in the selected countries for more efficient use of the project resources and avoid potential duplications. 
• Collaborate and build effective and innovative synergies with other SCOPE IEs and stakeholders to ensure coordinated implementation of project activities and attainment of project results using the One Health approach.  

Leadership

• Provide technical leadership to the project implementation and ensure timely accomplishment of the set targets and milestones and eventual achievement of the quality results in time.  
• Manage/supervise human, material and financial resources allocated to the FAO component of SCOPE project for efficient and timely deployment and utilization. 
• Identify and act on constraints and issues if any that need timely resolutions and corrective actions. 
• Ensure that Project activities are implemented and managed as per the FAO and Pandemic Fund guidelines and procedures.
• Identify and escalate critical issues related to SCOPE project implementation such as delays, gaps, risks, and major changes to the attention of the LTO to initiate actions for timely resolution.

Other

• Assist the Senior Animal Production and Health Officer in resource mobilization and project formulation to ensure the sustainability of the project results in the selected countries and potential scaling up.
• Perform any other related duties as may be required by the LTO and the FAO subregional coordinator in East Africa.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements

• Advanced university degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in Agriculture, Veterinary medicine, animal science, wildlife, One Health, Epidemiology, biomedical sciences or any other relevant disciplines.  Consultants with a bachelor's degree need two additional years of relevant professional experience.
• At least five years of professional experience in the management of managing complex, cross-functional projects involving multiple stakeholders, preferably within the One Health approach. 
• Working knowledge (Level C) of English

FAO Core Competencies

• Results Focus
• Communication
• Teamwork
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Intermediate knowledge (Level B) of French is considered an asset.
• Extent and relevance of experience in the planning and management of projects related to animal health, wildlife, community development and One Health in the Agrifood systems.
• Demonstrated ability to write technical and communication documents in both English and French. 
• Excellent communication skills. 
• Familiarity in drafting project procurement plans
• Demonstrated track record of successfully strategic planning and leading project implementation in livestock, agriculture, public health, wildlife, community engagements and/or the environment sectors.
• Understanding of FAO policies and programmes is considered a strong asset.
• Prior experience with the development of monitoring and evaluation plans. 
• Familiarity with FAO’s work, especially in the African region and UN agencies will be considered as an asset