Procurement Assistant

Role Overview

This entry-level procurement role focuses on handling day-to-day operational tasks such as processing requisitions, preparing tender documents, and maintaining supplier records—while ensuring all activities comply with regulatory and organisational standards. By providing reliable administrative support, the role helps the procurement team deliver goods and services efficiently, laying a foundation for long-term professional growth in the field.

Key Responsibilities

• Process purchase requisitions, prepare requests for quotations and tender packages, and follow up on supplier responses.
• Create purchase orders, track approval workflows, and keep internal stakeholders updated on procurement status.
• Maintain accurate supplier databases, support due diligence checks, and monitor contract performance against delivery schedules.
• Assist with inventory control—including stock counts, reconciliations, and replenishment triggers—to keep stores records accurate.
• Ensure all procurement documentation is filed correctly and audit-ready, and help prepare statutory reports and compliance returns.
• Liaise with user departments to clarify requirements and with suppliers to resolve routine queries or escalate performance issues.
• Support contract administration by maintaining registers, tracking milestones, and following up on any non-compliance or delays.

Requirements & Qualifications

• Education: Bachelor's degree in Procurement & Supply Chain Management (or an equivalent qualification from a recognised university).
• Professional affiliation: Registered student member of KISM, actively working toward CPSP-K, CIPS, or an equivalent professional certification.
• Experience: At least one year of relevant work experience in procurement, supply chain, or a closely related administrative role.
• Technical competencies: Knowledge of procurement procedures, contract administration, inventory management, ERP procurement modules, and public procurement principles.
• Behavioural competencies: Strong attention to detail, planning and organisational ability, clear communication, teamwork, customer focus, accountability, integrity, and a willingness to learn.