Core responsibilities
- Own the delivery office: master tracker (critical path), dependencies, RAG status, and weekly action chasing
- Maintain pipelines and forecasts for Speakers, Sponsors, and Registrations; keep next actions explicit
- Maintain decision and risk logs; escalate early with options and recommendations
- Run the weekly execution cadence: steering pack, minutes, and action closure discipline
- Support program execution: speaker operations (confirmations, packs, deadlines, rehearsal scheduling)
- Coordinate readiness across operations, marketing, commercial, technical programs, and finance; maintain run-of-show and day-of playbook
- Coordinate event-week “war-room” rhythm: issue triage, escalation, and rapid resolution
- Coordinate post-event close-out and reporting pack
Working relationships (high level)
You will work closely with: the Convener & Program Owner, a Commercial Lead (sponsorships/registrations/collections), Marketing & Communications leadership, Event Operations leadership (venue and vendors), a Technical Programs lead (workshops/challenge/case study), and a Finance/Admin lead (budget, invoicing/receipts, approvals).
Candidate profile
Required
- 5+ years PMO / program delivery / operations experience (events or multi-stakeholder delivery)
- Demonstrated cadence discipline: trackers, weekly reporting, action chasing, escalation and decisioning
- Strong stakeholder management; comfortable coordinating senior leaders and vendors
- Crisp written communication and high attention to detail; calm under pressure
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