Operations Officer

Operations Officer

Location: Nairobi

Direct Line Reporting: Plant Operations Manager

Industry Sector: Manufacturing – Cleaning Chemicals, Hygiene & Sanitation Products

Gross Salary Structure: Kshs. 65,000 – 70,000

Position Context

We are seeking a highly systematic, analytical Operations Officer to align and streamline day-to-day manufacturing workflows at our chemical production facility in Nairobi. Your primary objective is to synchronize chemical batching schedules, bulk ingredient procurement plans, warehouse storage architectures, and outbound logistics routes to satisfy market distribution needs without delay. This position bridges meticulous administrative auditing with active factory floor tracking; you will manage key variables from executing continuous raw material stock tallies and tracking vendor delivery windows to validating standard operating procedures (SOPs) across mixing and bottling lines. The role calls for an organized, data-focused professional with a strong understanding of industrial workflows who can maintain clear key performance indicator (KPI) logs while scaling factory productivity.

Operational Functions

Workflow Synchronization & Line Tracking

• Coordinate daily production activities across industrial mixing, formulation bottling, and packing bays to achieve smooth, unhindered operations.
• Trace real-time batch cycles against set weekly manufacturing goals, identifying and clearing potential equipment delays early.
• Liaise between chemical formulation labs, material warehouse floors, and sales teams to align daily output speeds with open trade orders.
• Conduct regular performance evaluations across active machinery lines to minimize manufacturing downtime and save utility resources.

Inventory Control & Logistics Management

• Run continuous stock checks on bulk chemical inputs, raw active agents, industrial packaging materials, and final boxed stocks.
• Evaluate factory consumption trends against production demands to prompt timely local and international procurement orders.
• Supervise daily loading docks and freight logs, guaranteeing that sanitation and cleaning product shipments exit safely and reach corporate distributors on time.
• Enforce strict First-In-First-Out (FIFO) batch tracking matrices to preserve chemical stability parameters and avoid ingredient degradation.

Data Administration & Process Improvement

• Collect, verify, and input comprehensive daily production metrics, raw ingredient utilization values, and logistics costs into data management systems.
• Design and present detailed weekly operations summaries and monthly capacity analyses to highlight performance caps for executive review.
• Analyze existing warehouse layouts and floor behaviors to recommend adjustments that drop material handling costs and pick times.
• Maintain clean digital filing systems covering quality control passes, batch formulation numbers, and vendor clearing documents.

Quality Standardization & Regulatory Compliance

• Support the strict application of corporate Standard Operating Procedures (SOPs) across chemical handling, blend blending, and packaging stages.
• Enforce unwavering alignment with all industrial health, workplace safety, and environmental conservation codes governing chemical handling.
• Inspect factory safety assets, verify protective equipment (PPE) utilization parameters, and run regular risk assessments on the factory floor.
• Handle immediate incident investigations and root-cause mapping whenever minor formulation variations or transport defects occur.

Applicant Benchmarks

Minimum Entry Criteria

• Academic Foundation: Bachelor’s Degree in Operations Management, Supply Chain Management, Business Administration, Industrial Engineering, or a matching corporate manufacturing discipline.
• Industry Longevity: Minimum of 3 years of progressive, verified performance operating within a structured manufacturing, high-volume logistics, or multi-tier industrial supply chain facility.
• Sector Familiarity: Prior experience handling administrative workflows within a busy factory setting is highly desirable; experience operating enterprise resource planning (ERP) systems is a distinct commercial advantage.
• Technical Toolkit: Exceptional digital capabilities, characterized by advanced skills using Microsoft Excel for data analysis, performance forecasting, and inventory mapping.

Functional Competencies

• Analytical Diagnostic Drive: Strong capacity to interpret complex data grids, map out materials demand variations, and identify supply bottlenecks logically.
• Cross-Functional Communication: Excellent interpersonal capabilities to bridge communications between technical plant engineers, corporate buyers, and logistics drivers.
• Systematic Organization: Extreme attention to detail regarding batch numbering consistency, document control, and material yield balances.

Perks & Environment

• Industrial Leadership Foundation: Take direct responsibility for an active operational grid within a rapidly growing chemical manufacturing and hygiene brand.
• Process Modification Rights: Enjoy the corporate leverage to deploy modernized inventory tools, lean manufacturing systems, and advanced logistics paths.
• Fast Career Velocity: Broaden your professional profile by running multi-million shilling chemical inventories, complex production logs, and multi-channel supply routes.

Way to Apply

Kindly submit your updated CV for evaluation, highlighting the exact position title within your email subject line. Selection panels commence reviews immediately.