Office Assistant and Executive Assistant

Role Overview

This role supports a senior leader by keeping daily operations running smoothly and acting as a trusted gatekeeper for time, information, and priorities. You will manage a fast-moving calendar, handle sensitive correspondence, and coordinate with internal teams and external partners to ensure nothing slips through the cracks. Your ability to anticipate needs, maintain composure under pressure, and communicate with poise directly contributes to the executive’s effectiveness and the organisation’s overall momentum.

Key Responsibilities

• Own the executive’s calendar: schedule meetings, resolve conflicts, and coordinate domestic and international travel arrangements with precision.
• Prepare, proofread, and manage correspondence, presentations, and reports so the executive is always ready for the next conversation or decision.
• Maintain a confidential filing system for documents, contracts, and records, ensuring quick retrieval and compliance with internal policies.
• Serve as the primary liaison between the executive and stakeholders – from board members to clients – handling inquiries with discretion and professionalism.
• Organise board meetings, high-stakes events, and off-sites: prepare materials, take minutes, and track action items to closure.
• Support project execution by conducting research, analysing data, and providing digestible insights that inform strategic choices.
• Collaborate across departments to facilitate smooth communication, follow up on tasks, and keep initiatives on track.
• Handle ad-hoc administrative needs and special projects, adapting quickly as priorities shift throughout the day.

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Management, or a closely related field.
• Minimum of 2 years’ experience as an Executive Assistant or similar role, ideally within real estate or a corporate environment.
• Proven ability to juggle multiple responsibilities, meet tight deadlines, and maintain meticulous attention to detail.
• Outstanding written and verbal communication skills in English; confident, polished, and tactful.
• Expert-level proficiency in Microsoft Office (Word, Excel, PowerPoint) and calendar management tools (e.g., Outlook).
• Unwavering commitment to confidentiality, sound judgement, and ethical conduct.
• Willingness to work beyond standard hours and handle last-minute changes without losing composure.
• Fluency in Arabic is a strong advantage, as is familiarity with UAE real estate operations.

What We Offer / Why Join

You will receive a competitive compensation package, including a performance-based bonus structure. Comprehensive health insurance is provided, along with clear pathways for professional development and career advancement. The work environment is collaborative, energetic, and built on mutual respect – giving you the autonomy to make an impact while being part of a supportive team.