Office Administrator & Accountant

Role Overview

FleetFix is looking for an Office Administrator & Accountant to keep its Dubai Investments Park office running smoothly while supporting routine finance work. The role combines office coordination and purchasing with invoicing, payment processing, bookkeeping, and cash-flow tracking, helping the business maintain reliable records and timely financial follow-up.

Key Responsibilities

• Coordinate day-to-day office activities and address routine administrative needs.
• Identify suitable suppliers, obtain materials and equipment, and coordinate purchasing requirements.
• Discuss purchasing arrangements with suppliers and follow orders through to fulfilment.
• Prepare client estimates and invoices, check them for accuracy, and follow up on overdue balances.
• Review supplier bills and arrange vendor payments in line with payment schedules.
• Maintain bookkeeping records and keep financial documents organised and up to date.
• Record daily transactions, expenses, and cash movements, and assist with basic cash-flow monitoring.
• Provide administrative and finance support as needed.

Requirements & Qualifications

• Two to four years of experience in a combined administration and accounting role in the UAE.
• A diploma or bachelor’s degree in accounting, finance, business administration, or a related discipline.
• Practical knowledge of invoicing, accounts receivable, accounts payable, bookkeeping, and financial recordkeeping.
• Clear, confident English communication skills; Hindi and Malayalam are strongly preferred.
• Comfortable using office software and able to learn new systems quickly.
• Strong organisation, attention to detail, written and verbal communication, and ability to manage multiple tasks.
• Familiarity with UAE corporate banking and basic VAT is an advantage.
• Experience in automotive, fleet, or logistics operations is preferred.