Office Administrator

Job Title: Office Administrator

Role Objective

The Office Administrator will be responsible for providing efficient administrative and executive support to ensure the smooth running of daily operations. The role requires a highly organized individual who can manage multiple priorities while maintaining a professional and welcoming office environment.

Core Duties and Responsibilities

• Oversee the day-to-day administrative operations of the office to ensure efficiency.
• Answer, screen, and route incoming telephone calls and respond to general email enquiries professionally and promptly.
• Coordinate appointments, meetings, calendars, and meeting room schedules for management.
• Provide executive support through diary management, travel arrangements, reservations, and other personal assistant duties as required.
• Maintain organized filing systems and ensure proper handling of confidential records and documentation.
• Monitor office supplies, stationery, and equipment inventory, and coordinate timely procurement and maintenance.
• Process incoming and outgoing mail, deliveries, and courier services.
• Ensure the reception and office areas remain clean, organized, and presentable at all times.
• Support management with general administrative tasks and perform any other duties assigned from time to time.

Job Specifications and Qualifications

• Education: Diploma in Business Administration, Communication, or a related area.
• Technical Skills: Proficiency in MS Office Suite.
• Experience: At least 1 year of relevant work experience.

Key Competencies

• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Ability to multitask and prioritize work in a fast-paced environment.
• High level of professionalism and confidentiality.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Positive attitude with a proactive approach to work.