Management Assistant

Job Title: Management Assistant
Industry: Manufacturing / Industrial Operations
Location: Kenya
Experience Level: Mid‑level
Experience Length: 3–5 years (with 5 years preferred)
Min Qualification: Bachelor’s degree
Working Hours: Full‑time, 9:00 AM – 5:00 PM
Language Requirement: English
Salary Range: KSh 60,000 – 75,000 per month

Job Purpose

This position supports the Managing Director in planning, organizing, and controlling the activities of the organization. The Management Assistant plays a key role in driving operational efficiency, process improvement, and effective administrative support in a structured manufacturing or industrial environment.

Tasks and Responsibilities

• Analyze, formulate, and document all organizational activities, including workflows and operations.

• Ensure the planned organizational structure is implemented and functioning effectively.

• Ensure administrative support needs are delivered in a timely and high‑quality manner.

• Monitor and enforce internal controls across the organization and provide regular reports to the Managing Director.

• Analyze and design job positions and draft job descriptions.

• Document processes, procedures, and systems using flow charts, notes, and template forms to standardize operations.

Education & Work Experience Requirements

• Bachelor’s degree in Business Administration, Industrial Engineering, Operations Management, or a related field.

• 3–5 years of experience in a manufacturing or industrial environment.

• Experience in process improvement or business analysis roles is highly desirable.

Competencies

• Strong personal drive and passion for success and progression into leadership roles.

• Results‑oriented, with a track record of exceptional performance over the past 3 years.

• Excellent communication and relationship management skills.

• People management and development skills, with a focus on team performance.

• Strong analytical and decision‑making skills.

• Ability to deliver results under pressure.

• Solid Operations Management and Business Administration skills.

Personal Attributes

• High personal ethics, honesty, and integrity.

• Performance‑driven, comfortable being measured and evaluated by results.

• Mature temperament, able to work diplomatically and harmoniously with a diverse team.

• Self‑motivated, responsible, and disciplined.

• Willing and able to adapt to the company’s culture and be a strong team player.

Interested applicants should send their updated CVs to [email protected], with the subject line: “Management Assistant”. Only shortlisted candidates will be contacted.