Legal Secretary

Role Objective

Our client, a well-established medium size law firm, is seeking to recruit a highly organized and dependable Legal Secretary. The successful candidate will play a key role in supporting office operations and providing administrative assistance within a busy legal environment.

Core Duties and Responsibilities

• Provide general administrative support in legal matters, including family, corporate, commercial, and conveyancing cases.
• Manage office records, files, and case documents to ensure they are properly organized and up to date.
• Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
• Assist in preparing, typing, and formatting legal documents such as contracts, agreements, and court-related paperwork.
• Maintain calendars and schedule meetings, consultations, and court-related appointments.
• Facilitate communication between lawyers, clients, and external parties such as courts.
• Receive, scan, file, and securely store legal documents and client records.
• Prepare basic administrative documents such as invoices, payment vouchers, and office reports.
• Assist in tracking deadlines, case progress, and other important client matters.
• Ensure smooth coordination of office activities to support efficient delivery of legal services.
• Perform any other administrative or support duties as assigned by legal staff.

Job Specifications and Qualifications

• Diploma in Law, Business Administration, Communication, or a related discipline
• Minimum of 2 years’ relevant experience in a similar role
• Proficiency in Microsoft Office applications

Key Competencies

• Good analytical thinking and problem-solving skills
• Ability to handle sensitive information with confidentiality
• Strong organizational and multitasking abilities
• Adaptability in a fast-paced work setting
• Excellent written and verbal communication skills