Role Objective
- Our client, a well-established mid-tier law firm, is looking to recruit a highly organized and dependable Legal Office Assistant. The successful candidate will play a key role in supporting office operations and providing administrative assistance within a busy legal environment.
Core Duties and Responsibilities
- Coordinate and oversee daily office administrative operations.
- Maintain organized filing systems, legal records, and registers.
- Scan, file, archive, and retrieve documents accurately.
- Draft, type, format, and proofread legal and administrative documents.
- Manage incoming and outgoing communication including emails, phone calls, and correspondence.
- Schedule meetings, appointments, and manage calendars for legal staff.
- Prepare meeting agendas, reports, summaries, and minutes.
- Support communication between advocates, clients, and external stakeholders.
- Assist in preparation, processing, and tracking of legal documents and invoices.
- Prepare payment vouchers and support administrative financial processes.
- Support petty cash management and tracking of office expenses.
- Coordinate office procurement and inventory management.
- Ensure timely settlement of subscriptions, utility bills, and statutory payments.
- Coordinate travel bookings, accommodation, and logistics arrangements.
- Manage front office operations and professionally handle client inquiries.
- Monitor office cleanliness, maintenance, and overall operational efficiency.
- Support planning and coordination of meetings, workshops, and office events.
- Maintain confidentiality and professionalism in handling sensitive information.
- Perform any other administrative duties assigned.
Job Specifications and Qualifications
- Diploma in Law, Business Administration, Communication, or a related discipline
- Minimum of 2 years’ relevant experience in a similar role
- Proficiency in Microsoft Office applications
Key Competencies
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Strong interpersonal and customer service skills.
- High level of integrity, professionalism, and confidentiality.
- Ability to work independently and under pressure.
- Strong attention to detail and problem-solving skills.
If interested in the position and meet the above requirements, kindly send your CV on or before 15th June 2026 to the email [email protected] and indicate the position applied for in the subject line. Only shortlisted applicants will be contacted. Interviews will be carried out on a rolling basis.
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