Import/Export Officer

RESPONSIBILTIES

• Process, track, and dispatch Import Declaration Forms (IDF) to suppliers • Secure Certificates of Conformity and KEBS PVOC exemptions.
• Arrange Marine Insurance Cover for inbound cargo.
• Process KEBS Consignment Documents upon customs entry.
• Source quotations and Proforma Invoices from suppliers.
• Generate system Purchase Orders (POS) and maintain files.
• Monitor supplier shipping schedules from production to dispatch.
• Verify that shipping documents match the original PO details.
• Source, compare, and secure approvals for freight quotations.
• Send complete documentation to clearing agents for rapid custom clearance.
• Audit taxes, duties, and levies on Customs Entries for accuracy. Compile and manage documentation for outward export sales. Maintain and update individual import files and registers.
• Verify third-party logistics invoices before sending them to Accounts. Coordinate with clearing agents to ensure timely invoicing.
• Send regular logistics updates to Directors, Production, and Stores. File and follow up on cargo claims for damage or shortages. Handle other operational tasks assigned by management.

REQUIREMENTS

• Diploma in Purchasing & Supplies Management, Clearing and Forwarding, o a related field.
• Minimum 6 years of shipping, logistics, or clearing experience, preferably i manufacturing.
• Strong understanding of local and international import/export regulation and customs.
• High integrity and transparency when handling high-value regulatory paperwork.
• Strong attention to detail when auditing trade documents and tax figures. • Ability to work productively with minimal supervision.
• Excellent multitasking, communication, and interpersonal skills.