Human Resources Specialist

Role Overview

Based in Nairobi, the Human Resources Specialist supports employees and managers with day-to-day HR questions, policies, and employment processes. The role keeps core people operations running accurately—from hiring and payroll to benefits, employee records, and work permits—while helping the organization meet Kenyan legal, ethical, and data-handling requirements.

Key Responsibilities

• Coordinate employee onboarding and departures, prepare employment contracts, and manage related HR documentation.
• Administer payroll processes and maintain accurate, complete employee records in line with company and legal requirements.
• Coordinate employee benefits, including group medical insurance, life assurance, pension arrangements, and pre-employment and annual health checks.
• Manage recruitment administration across the hiring process, supporting candidates and internal stakeholders with required documentation and coordination.
• Handle immigration administration, including work-permit matters, in partnership with an external service provider.
• Respond to employee enquiries and provide guidance on HR procedures, policies, and employment matters.
• Support the Regional People Partner with HR processes and projects as needed, working collaboratively with internal and external stakeholders.
• Follow applicable Kenyan labour legislation and the organization’s health, safety, ethics, compliance, and data-governance requirements.

Requirements & Qualifications

• University degree, preferably with a focus on Human Resources.
• HR practitioner certification that meets Kenyan requirements.
• At least five years of HR generalist experience in a multinational organization.
• Practical experience in payroll administration and employee information systems.
• Sound knowledge of Kenyan labour law and HR compliance requirements.
• Advanced proficiency with Microsoft Word, Excel, and PowerPoint.
• Strong written and spoken English, with effective communication and presentation skills.
• Ability to collaborate constructively with colleagues and external partners.