Human Resource Intern

PRIMARY PURPOSE

• As an HR Intern, your primary purpose will be to support the Human Resources department in documentation management, digital filing, and drafting of HR correspondence. The role requires a high level of organization, attention to detail, and confidentiality while ensuring employee records are accurate, accessible, and audit-ready.

Detailed Responsibilities

HR Documentation & Filing:

• Ensure all employee files (contracts, statutory documents, personal records) are complete and properly organized
• Maintain and update both physical and digital filing systems in line with company standards
• Digitize employee records and ensure accuracy of electronic HR databases
• Ensure all documentation is filed systematically for ease of retrieval and audit compliance
• Track missing or incomplete documentation and follow up for closure
• Archive and maintain historical employee records securely

HR Letters & Correspondence:

• ​​​​​​​Assist in drafting HR letters including:
• Employment contracts
• Confirmation letters
• Disciplinary and warning letters
• General employee communication

HR Administrative Support:

• Assist in preparing onboarding documentation for new employees
• Assist with general HR administrative duties as assigned
• Coordinate documentation flow from camps and lodges to ensure completeness of employee files
• Support updating employee records and tracking key HR documentation

HR Information Management:

• Maintain accurate HR data records and ensure consistency across systems and files
• Support document preparation for audits and internal reviews
• Assist in basic HR reporting related to documentation and record tracking

General:

• Maintain strict confidentiality of all employee information
• Support the HR team with ad hoc administrative tasks
• Ensure compliance with company policies and document management standards

CANDIDATE PROFILE

Qualification:

• Bachelor’s degree OR Diploma in Human Resource Management
• Basic understanding of HR processes is an added advantage
• Proficiency in Microsoft Office applications (Word and Excel)

Experience:                    

• Prior Internship experience is an added advantage

Skills:           

• Strong organizational and filing skills
• High attention to detail and accuracy
• Good written communication skills (critical for drafting HR letters)
• High level of confidentiality and professionalism
• Ability to follow structured processes and maintain consistency
• Proactive, reliable, and willing to learn