HR Officer

Role Overview

This HR Officer position sits within a well-established laboratory equipment and medical supply distribution company based in Ngara, Nairobi. You will run the day-to-day human resources function end-to-end, covering everything from sourcing and onboarding new staff to preparing payroll data and keeping the business aligned with Kenyan employment law. Your work directly supports a smooth, compliant, and people-focused operation where employees feel guided from their first interview through every stage of their employment.

Key Responsibilities

• Manage the full recruitment cycle: drafting vacancy announcements, screening CVs, coordinating interview schedules, and keeping candidates informed at every step.
• Prepare employment contracts and new-hire paperwork, then run structured onboarding sessions that introduce new employees to company policies, procedures, and expectations.
• Maintain both physical and electronic personnel files with strict confidentiality, ensuring all employee records are accurate, current, and secure.
• Compile monthly payroll inputs by capturing statutory changes, overtime, deductions, new joiners, and exit settlements, then partner with finance to resolve any payroll queries.
• Track attendance and absenteeism, process leave requests, and keep up-to-date leave balances for every member of staff.
• Act as the first point of contact for employee questions and workplace concerns, offering practical HR support and guidance when issues arise.
• Support disciplinary hearings and grievance procedures, ensuring every case follows company policy and the legal requirements of Kenyan labour law.
• Assist with performance appraisals, identify training gaps, and help coordinate professional development initiatives that build team capability.

Requirements & Qualifications

• A Bachelor’s Degree in Human Resource Management, Business Administration, or a related field is required.
• A CHRP-K qualification or active progress toward CHRP certification is a strong advantage.
• At least two years of practical HR experience in an Officer, Assistant, or generalist capacity, preferably within a distribution, medical supply, or similar operational environment.
• Solid working knowledge of the Employment Act of Kenya, including statutory compliance, grievance handling, and record-keeping obligations.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint; experience using HRIS or payroll software is beneficial.
• Strong written and verbal communication skills, especially for interviewing, conducting orientation, and resolving sensitive staff matters.
• Excellent organisational skills with meticulous attention to detail in payroll calculations, audits, and personnel documentation.

What We Offer / Why Join

This is a full-time, on-site role based in Ngara, Nairobi, offering a monthly salary of KSh 40,000. You will gain valuable generalist HR exposure in a specialised laboratory equipment and medical supply business, taking ownership of meaningful processes that affect every employee. The position suits a proactive HR professional who enjoys working closely with management and staff to build a compliant and supportive workplace.