HR Assistant

Role Overview

This HR role provides day-to-day administrative support across the employee lifecycle, from recruitment and onboarding through payroll preparation, staff changes, and record management. By keeping employee information accurate, responding to routine queries, and helping the HR team use its systems effectively, the role supports dependable HR services in a diverse workplace.

Key Responsibilities

• Maintain complete, current employee files in digital and physical formats, handling personal information with care and discretion.
• Coordinate recruitment administration, including vacancy records, interview arrangements, candidate documentation, and induction activities.
• Collect and check employee information and payroll inputs to support the preparation and processing of monthly payroll.
• Update records relating to leave, attendance, contracts, staff movements, and other routine employment changes.
• Help administer HR policies and procedures, employee welfare activities, performance processes, training, and staff engagement initiatives.
• Prepare staff lists, schedules, reports, and other HR documents, and maintain records required for statutory HR administration.
• Respond to routine employee questions, referring complex or sensitive matters to the HR Lead.
• Use HR information systems and digital tools to support record management, reporting, payroll administration, and improvements to HR workflows.

Requirements & Qualifications

• Bachelor’s degree in Human Resource Management or a related discipline.
• At least two years of relevant HR experience; experience in an NGO, non-profit, or donor-funded organisation is preferred.
• Registration with the Institute of Human Resource Management (IHRM).
• A Higher Diploma in HRM and CHRP Part Two are added advantages.
• Good working knowledge of Kenyan labour laws and experience supporting a multicultural, inclusive workforce.
• Fluency in English and Kiswahili.
• Strong Microsoft Office skills, particularly Excel, alongside experience managing digital employee files and HR documentation.
• Familiarity with HRIS platforms and other digital HR tools, with the ability to learn new systems and use technology for data management and reporting.
• Accurate, dependable, and able to follow tasks through while working independently and contributing to a wider HR team.
• Professional communication and interpersonal skills, sound judgement, and a consistent commitment to confidentiality.