HR Assistant

Role Overview

This role provides day-to-day administrative support for the hospital’s HR team, helping staff processes run smoothly from recruitment and onboarding through training, attendance and departure. Accurate records and timely coordination are essential to support reliable HR operations and protect confidential employee information.

Key Responsibilities

• Assist with recruitment administration, including reference checks and preparation and tracking of recruitment documents.
• Coordinate new-employee onboarding and probation reviews, confirming required paperwork is completed and stored in each staff file.
• Work with HR Officers to process employee exits, including clearance, handover documentation, file amendments and HRMIS updates.
• Maintain organised physical and electronic personnel records, keeping information current, accessible for authorised use and ready for audit.
• Register new and locum personnel in the HRMIS and update required details in coordination with HR Officers.
• Support staff training arrangements by maintaining the training calendar and helping organise sessions, venues and event logistics; record attendance, evaluations and certificates in the HRMIS and staff files.
• Assist with staff and locum approval documentation, compile and submit standardised rotas, upload relevant files, register new employees in the clocking system and submit time-and-attendance reports.
• Follow the organisation’s employment-related policies and procedures, support implementation of audit recommendations, and promptly report suspected fraud or criminal activity.

Requirements & Qualifications

• A degree or diploma in Human Resource Management or a business-related discipline.
• At least two years’ experience in a similar administrative HR role; experience in a busy hospital, healthcare setting or related environment is preferred.
• Strong accuracy and attention to detail in record keeping and document control.
• Good communication and interpersonal skills, with a customer-focused, dependable and results-oriented approach.
• Adaptability, resilience, initiative and practical problem-solving ability.
• High standards of confidentiality, integrity and self-discipline.