HR Assistant

Role Overview

As an HR Assistant at Adams Outdoor Advertising, you’ll help the Human Resources team keep everyday employee processes running smoothly, from hiring and onboarding to benefits, leave, and recordkeeping. Working with the HR Generalist, HR Manager, and CHRO, you’ll provide responsive support to employees and managers while helping the department maintain accurate documentation and meet its operational and compliance needs.

Key Responsibilities

• Support recruitment by publishing openings, arranging interviews, communicating with candidates, and coordinating the administrative steps of onboarding.
• Update employee files and HRIS records, and process personnel changes and employment documents with care and accuracy.
• Answer employee questions about policies, benefits, payroll, leave programs, and HR procedures, referring more complex matters to the appropriate HR colleague.
• Help administer benefits enrollment, life-event updates, and open enrollment, including coordination with benefit providers.
• Track leave requests, maintain supporting records, and coordinate relevant information with employees and managers.
• Assist with compliance recordkeeping and audits by gathering, organizing, and checking required documentation.
• Help coordinate training, employee engagement and recognition activities, and HR events.
• Prepare reports and tracking spreadsheets, contribute to special projects, and identify opportunities to improve HR processes.

Requirements & Qualifications

• One to three years of administrative, human resources, or related office experience.
• An associate’s or bachelor’s degree in human resources, business administration, or a related field is preferred.
• Clear communication, interpersonal, and customer service skills, with the ability to work professionally with employees and managers.
• Strong organization and attention to detail; able to manage competing tasks and meet deadlines as priorities shift.
• Sound judgment, integrity, and discretion when handling confidential employee information.
• Problem-solving skills and the ability to adapt to changing needs.
• Proficiency with Microsoft Office and the ability to learn HRIS and other HR systems.
• Working knowledge of HR administration, recruitment and onboarding, employee records, benefits administration, and compliance practices.