Role Overview
This role provides essential administrative support to the Human Resources function, ensuring that employee records, recruitment activities, and HR processes run smoothly and in line with organisational standards. Day to day, you will manage documentation flows, coordinate interview logistics, assist with disciplinary processes, and support reporting requirements, helping the HR team maintain accuracy, confidentiality, and compliance across all employee lifecycle touchpoints.
Key Responsibilities
- Create and maintain personnel files for all staff, proactively following up on outstanding or missing documentation.
- Ensure every document received by the HR department is captured, accurately filed, and easily retrievable in a timely manner.
- Coordinate interview scheduling, invite shortlisted candidates, and confirm attendance and logistics with hiring managers.
- Review and chase all necessary documents required for new staff files before confirmation of employment.
- Draft disciplinary correspondence, attend disciplinary hearings, and prepare clear and accurate minutes for the HR record.
- Scan requisitions to the Procurement team, log them in the requisitions book, and track their progress until completion.
- Assemble and prepare induction packs for new joiners, including all relevant policies, forms, and introductory materials.
- Monitor staff attendance, flag discrepancies, and produce periodic HR reports as required by the department.
Requirements & Qualifications
- Diploma in Human Resources Management or an equivalent recognised qualification.
- A minimum of one year of relevant HR administrative or clerical experience.
- Strong computer literacy, including proficiency with spreadsheets, word processing, and email applications.
- Demonstrated ability to handle sensitive employee information with strict confidentiality and integrity.
- Good interpersonal skills, with the ability to communicate professionally with staff, candidates, and external contacts.
- High attention to detail and organisational skills, especially when managing multiple files, deadlines, and documentation requirements.
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